Administration Assistant

1 week ago

Sandton, Gauteng, South Africa Sanlam Full time

What will you do?

We have an exciting for an Administrative Assistant within Santam Specialist Solutions.

What will make you successful in this role?

Executive Support:

  • Travel and Expense arrangements.
  • Assisting with travel and accommodation
  • Follow up on claim/payment queries when needed.
  • Forging strong relationships with internal staff and managers.
  • General diary management
  • Prepare briefing materials for meetings and appointments
  • Draft, proofread, and edit correspondence, reports, and presentations
  • Handle confidential information with utmost discretion
  • Prepare project documentation and presentations for stakeholders

Internal Marketing Initiatives and Campaigns

  • Arranging office functions / team buildings and meetings.
  • Assisting with co-ordination of Townhalls and or Staff or Broker events
  • Assist with internal marketing initiatives where required
  • Help manage relationships with marketing agencies and vendors
  • Help create training materials for the department
  • Support the creation and distribution of marketing materials

Financial Management

  • Monthly budget reconciliation
  • Loading of invoices and making payments through the JDE system
  • Monitor project budgets and resource allocation
  • Assist in preparing and monitoring departmental budgets
  • Process and track expenses, including credit card reconciliations
  • Manage invoice processing and payment approvals

Office Management

  • General adhoc tasks
  • Ordering of stationery and any additional items required by the contact center
  • Office Health and Safety
  • Support on IT matters

Team Support and Communication

  • Create and maintain project timelines, task lists, and status reports
  • Coordinate cross-functional teams and facilitate communication
  • Liaise with the Finance department on budget-related matters
  • Assist in onboarding new team members

Qualifications & Experience

  • 3-5 years of experience as an assistant or in a similar role
  • Basic understanding of marketing concepts
  • Ability to handle confidential information with discretion
  • Proactive problem-solving skills and attention to detail
  • Flexibility to adapt to changing priorities and work under pressure
  • Experience in event planning and coordination
  • Basic financial acumen and budgeting skills
  • Administrative related experience
  • RE 5 advantageous

Core Competencies

Being resilient - Contributing independently

Collaborates - Contributing independently

Cultivates innovation - Contributing independently

Customer focus - Contributing independently

Drives results - Contributing independently

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