Talent Acquisition Administration Assistant

7 days ago

Sandton, Gauteng, South Africa Core Group Full time

Core Group and iStore operate in a fast-paced, high-performance environment where the Recruitment Team plays a critical role in supporting both Retail and Corporate functions across South Africa and part of Africa. We are looking for a proactive, detail-driven Recruitment Assistant who is passionate about adding value, driving delivery, and ensuring a seamless experience for both candidates and internal stakeholders.

The TA/ Recruitment Assistant ensures high-quality, timeous, and accurate administrative support throughout the full recruitment lifecycle. This role demands exceptional responsiveness, professionalism, and a commitment to excellence.

Key Responsibilities

Recruitment AdministrationProvide accurate, error-free recruitment administration including scheduling, documentation handling, and ATS/system updates.Maintain strong internal stakeholder satisfaction through accuracy, responsiveness, and professionalism.Support the Recruitment Team with pre-employment checks, reference checks, and all ad hoc administrative tasks.Assist with the screening and reviewing of one-way interviews.Schedule interviews and prepare/send accurate interview packs, details, and reminders.Ensure a seamless, positive candidate experience in partnership with the Recruitment Consultants.Update all trackers, spreadsheets, and check sheets daily.Submit weekly recruitment progress reports on time.Ensure all recruitment data is complete, accurate, and audit-ready at any time.Documentation & ComplianceRequest, collect, verify, file, and upload all candidate documentation correctly and timeously.Ensure full compliance with POPIA, Payroll, Audit, and internal Core Group standards.Check that all documentation is correctly named, clear, valid, and not expired.Teamwork & ValuesWork collaboratively with the Recruitment Team, supporting colleagues and assisting junior team members when needed.Demonstrate and uphold Core Group values: Integrity, Passion, Innovation, Teamwork, Diversity, and Getting Things Done.Contribute positively to the team culture, process improvements, and continuous enhancement of the recruitment function.

Minimum Requirements:

QualificationMatric (Grade 12) essential.HR, Business Administration, or a related tertiary qualification  (advantageous but not essential).Experience3–5 years' experience in recruitment administration or HR administration. Experience working with an ATS (Simplify experience highly advantageous).Experience working with MIE or LexisNexis systems.Experience in a fast-paced, high-volume recruitment environment (beneficial).Strong proficiency in Microsoft Excel, Word, and Outlook/email.Ability to prioritise and manage multiple tasks simultaneously.High level of accuracy and attention to detail (non-negotiable).

Behavioural Competencies

Strong organisational and administrative skills.Excellent written and verbal communication skills.Professional, reliable, accountable, and deadline-driven.Ability to work under pressure and meet strict SLAs.High levels of integrity and respect for confidentiality.Strong problem-solving skills with consistent follow-through.

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