Administrative Assistant – Adam International

1 week ago

Cape Town, Western Cape, South Africa Staffwise Full time R25 000 - R60 000 per year

Permanent, Work

Cape Town

Posted 7 months ago

About The Organisation And The Role
Adam International is the importer and distributor in South Africa of a British brand of travel accessories. It is a family-owned business that has been in operation in South Africa for over 30 years. Its close-knit professional team prides itself on quality products, attention to detail and customer service.

They are seeking a highly organised and independent Administrative Assistant to join this team and support the Director with a variety of key administrative, communication, and research functions. This role is ideal for someone who is proactive, structured, and comfortable managing tasks from start to finish without needing close supervision. A confident communicator, you'll help streamline internal operations while also assisting with light marketing and product research, making use of your knowledge of digital tools and platforms.

Main Duties & Responsibilities

  • Administration
  • Manage and maintain internal spreadsheets, digital records, and filing systems
  • Capture and process invoices and assist with basic reconciliations
  • Draft and send professional correspondence to suppliers, customers, and service providers
  • Coordinate and manage internal communications and scheduling
  • Ensure the accurate execution of all administrative processes with strong follow-through
  • Maintain structure and efficiency in both physical and digital environments.
  • Operational Support
  • Provide hands-on support to the Director in daily business operations
  • Track deadlines and ensure tasks are followed through to completion
  • Assist with preparing documentation or basic reporting as needed
  • Help streamline workflows and improve operational processes
  • Liaise with suppliers and service providers as required.
  • Marketing and Communication
  • Conduct independent online research, as required, using social media platforms and AI tools.
  • Monitor and engage with social media platforms (Instagram, Facebook, LinkedIn TikTok) for research and brand awareness
  • Create or source content for posts and simple campaigns –
  • Support the Director in light marketing coordination and outreach when required
  • Maintain a basic awareness of industry trends, especially within retail and wholesale.
  • General
  • Provide ad hoc support to the broader team across admin and operational tasks
  • Proactively contribute to the improvement of systems, tools, and processes
  • Support the office environment through reliability, professionalism, and initiative
  • Demonstrate strong problem-solving skills and adaptability in a dynamic environment.

Required Skills & Experience
The ideal applicant will have the following competencies:

  • Work experience and industry exposure
  • Atleast 2–3 years' experience in an administrative, PA, or coordinator role
  • Experience in a retail or wholesale environment strongly preferred
  • Exposure to small business operations or multi-function teams advantageous.
  • Strong Communication and Interpersonal skills
  • Excellent written communication, particularly in supplier and customer emails
  • Clear and professional verbal communication
  • Personable and confident in handling multiple stakeholder interactions.
  • Excellent Administration and Organisational Skills
  • Exceptionally structured and methodical
  • High attention to detail and the ability to manage tasks independently
  • Strong time management and multitasking capabilities
  • Reliable and proactive in following tasks through to completion.
  • General
  • Proficient in Microsoft Office (especially Excel)
  • Working knowledge of Instagram, Facebook, TikTok and LinkedIn is required.
  • Comfortable working independently and bringing ideas to the table
  • Must be based in Cape Town and able to work onsite daily.

Interested?

Click on the APPLY NOW / DOWNLOAD APPLICATION button below
Closing date for applications: 16 April 2025
If you have not been contacted within 2 weeks of submitting your application, kindly consider your application to have been unsuccessful
APPLY NOW / Download application

Job Features

Job Category Admin, Office & Support Location: Cape Town (on-site only) Reporting to: Director and Office Manager Nature of contract: Permanent, subject to a 3-month probation period Hours of work: 25 hours a week (some flexibility in daily schedule can be discussed) Salary range: Market related; negotiable based on experience Closing date for applications: 16 April 2025 Interested? Please click on the APPLY NOW / DOWNLOAD APPLICATION button above which will take you directly to Google application form.

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