Accounts Payable Administrator

3 days ago


Woodmead Gauteng, South Africa DRA Global Full time R250 000 - R500 000 per year

Accounts Payable Administrator

Location: Woodmead

Primary Purpose (Role):

The Accounts Payable Administrator will be responsible for processing, verifying, and reconciling suppliers' invoices, credit notes, and payments.

Main Functions (but NOT limited to):

  • Supplier reconciliations
  • Payment preparation
  • Payment matching
  • AP adjustments (including processing of settlement discounts)
  • Request of supplier statements
  • Supplier master maintenance
  • AP reconciliation (ledger to sub-ledger reconciliation)
  • Age analysis review
  • Diners club reconciliations
  • Resolve queries on mismatched payments
  • Foreign payment preparation
  • Intercompany payments
  • Planning of batch payments to assist cash flow forecasting

Key Performance Areas (Responsibilities):

  • Receive and respond to supplier correspondence appropriately and in a timely manner.
  • Timeous capturing of approved invoices and debit notes in various companies.
  • Check that purchase orders match invoice.
  • Identify appropriate timing of payments.
  • Identify early settlement discount opportunities and inform necessary stakeholders.
  • Import payment batches and ensure all payments are captured timeously.
  • Identified assets to be captured to the asset clearing account.
  • Allocate payment timeously to correct supplier invoice.
  • Send remittances to suppliers.
  • Ensure all invoices are made out to the correct legal entity, with the correct VAT number.
  • Ensure invoices are received of paid pro-forma invoices and/or quotes.
  • Convert to local currency, if foreign creditors, for processing if applicable.

Formal Qualification Required:

  • Accounting, Finance, or relevant qualification
  • Advantageous

Experience:

  • Proven accounting and creditors experience 4+ years Essential
  • Experience with general ledger functions and the month-end/year-end close process 4+ years Advantageous
  • Full MS Office Package at minimum intermediate level 4+ years Advantageous
  • Experience in Sage X3 ERP system 2+ years Advantageous

Knowledge Areas:

  • Thorough knowledge of basic accounting procedures and principles Essential
  • Excellent accounting software user and administration skills Essential
  • Aptitude for numbers and quantitative skills Essential
  • Adherence to policies, procedures, and instructions of Manager of Financial Reporting Essential
  • Knowledge of financial statements (Accounts payable) Essential
  • Accuracy and attention to detail Essential

Scope of Responsibility:

  • Ensure the timely and accurate processing, verification, and reconciliation of suppliers' invoices, credit notes, and payments.
  • Communicate professionally and efficiently with external suppliers to resolve account queries and discrepancies.
  • Maintain accurate and organised records of all financial transactions and processes.
  • Assist with month-end and year-end closing processes, including journal entries and accruals.
  • Collaborate with internal staff to ensure proper coding and approval of invoices and payment requests.
  • Utilise relevant software and systems, such as Sage X3 ERP, to accurately process and track financial data.
  • Contribute to the improvement of accounts payable processes and procedures.
  • Assist with internal and external audits as needed.


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