Repairs and Maintenance Administrator
1 week ago
Overview – Job Purpose:
Job Role is accountable for the administering of all documents for Repairs and Maintenance which includes:
- Checking all payment recon sheets – accurate, timeous and authorized
- Matching all payments to the job card and invoices, ensuring all negotiated rates are accurate.
- Up to date record keeping of suppliers per area and service types as approved by management
- Documenting and updating all repairs and maintenance projects related initiatives including costs, budget and timing.
QUALIFICATIONS, SKILLS, AND COMPETENCIES REQUIRED.
- Grade 12 and Degree/Diploma/Certificate in Office Administration or any related qualification.
- At least 1-2 years' experience in Admin Role
- Experience in Costing, recons, creating reports and matching date.
- Review and understanding of costs
- Excel – level: Intermediate
- Microsoft office 365
- Communication and problem-solving skills.
- Pay attention to details.
- Report writing and presentation skills.
ACCOUNTABILITIES:
Costing, Recons and Reports :
Ensure the information provided is accurate on all recons, costing sheets and reports.
- Matching of budgets to the quotes and thereafter invoicing for payment.
- Maintain a standard reporting structure, adhere to timelines and deadlines.
- Weekly reporting to be submitted on the progress of the departments, daily calls and projects.
Review of Payments :
- Ensure that the terms and conditions approved by ROOS for Invoicing, Payments and Rates are followed through by the 3rd party provider.
- Ensuring the job cards are correct and matches the invoice, and quote approvals are according to mandates.
- Ensuring the statement is balanced to the payment recon.
- Tracking of guarantees and warranties.
Office Support and Vehicles :
- Provide support to the office and other departments, Fleet when required.
- Provide support for the repairs and maintenance teams.
Knowledge of Industry – Stay updated:
- Develop a working knowledge of Industry, Regulations, restrictions, and laws
- Initiate and manage industry initiatives specifically relating to best practice requirements of the industry.
Job Types: Full-time, Permanent
Education:
- High School (matric) (Required)
Experience:
- Repairs and Maintenance Admin: 2 years (Required)
License/Certification:
- Driver's License (Preferred)
Work Location: In person
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