Administrator

Role summary

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We are seeking a motivated and enthusiastic Administrator to join our Real Estate Administration team in Cape Town. This role offers the opportunity to work within a dynamic and professional environment. The candidate will operate under the guidance of senior team members based in Jersey and South Africa, escalating complex matters as needed to ensure quality and compliance.

The ideal candidate would have an LLB degree, be an Admitted Attorney and have at least 2 years of relevant experience in the administration and company secretarial duties of corporate entities in a similar organization.

The candidate should be driven and have a strong working knowledge of corporate law, regulatory filings and board governance processes relevant to Jersey. This role offers opportunities for professional development through mentorship and collaboration with senior team members.

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​​Key responsibilities

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• Building a detailed understanding of client portfolios, company and entity specific requirements.
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts.
• Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly.
• Ensure timely filing of documents in line with group policy.
• Act as a point of contact for clients, directors and intermediaries such as lawyers, auditors, bankers and investment managers as required.
• Assist with facilitating various company/entity transactions, including payments; investments, asset acquisitions, restructuring, and share transfers, ensuring all actions comply with relevant legal and internal policies.
• Obtaining client, investor and third-party due diligence and CDD.
• Assist with the liquidation/termination of companies and other corporate entities.
• Assist with arranging distributions to shareholders and documenting the same.
• Contribute to the development of best practices and operational efficiency within the team.
• Maintain and manage workflows.
• Coordinate client and board meetings and ensure that company secretarial duties are fulfilled.
• Prepare minutes and records.
• Ensure that all compliance and mandatory training is completed within the required timeframe.
• Record time daily and accurately.
• Ensure strict adherence to data protection regulations and internal confidentiality policies, safeguarding all client information and sensitive data from unauthorized access, disclosure, or misuse.
• To act in accordance with all legal and regulatory requirements affecting the company or entity and ensuring that Altum's Policy and Procedure is always adhered to.
• Assisting with the payments processes, in particular drafting payments on a variety of banking platforms.
• Record time daily and accurately.
• Act as a source of guidance to junior team members.

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Skills & Experience

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• Hold a professional qualification – LLB and Admitted Attorney.
• 2 years of relevant industry/specialist experience in the administration of companies and other corporate entities.
• Excellent attention to detail and high levels of accuracy.
• Proficient in managing competing priorities and time to meet deadlines.
• Undertake the administration of complex structures by collaborating with the team.
• Strong working knowledge of corporate law, regulatory filings and board governance processes.
• Proficient with minute taking.
• Proactive problem-solver with a solution-oriented mindset.
• Excellent communication and organization skills.
• Working knowledge of various jurisdictions' legal and regulatory requirements.
• Experience acting as a point of contact with internal and external stakeholders.
• Experience attending to company/entity updates on the Jersey Financial Services Commission and equivalent regulatory bodies.
• Combination of accounting, taxation, legal, investment, corporate and commercial experience.
• Should be fluent in English and attend to all correspondence in English.
• Experience keeping accurate record of time spent.
• Excellent technical and computer literacy, especially utilizing various software to maintain internal and statutory company/entity information.
• Previous experience in financial services, real estate and utilizing Yardi will be beneficial.