Centralised HR Administrator

Centralised HR Administrator

Permanent
Westville

About us:
Going Beyond is in our DNA. It's what makes us see
opportunities in your supply chain where others see challenges. We provide
solutions, where things can't be done. Not because we know it all, but because
we co-create the answers with you – the one who knows your business best. With
our passionate and skilled people, our industry-leading systems and our
world-class infrastructure, we can help you create a winning future. Are
you in?

Purpose of the Role:

 To provide a Central HR Administration service to embedded HR and to
employees in support of their onboarding and benefits including all SAP
transactions for new joiners, employee movements and exits from the business.

Key Responsibilities:
1.1. Employee Administration
Provide new joiner and internal employee administration support for bargaining
and non-bargaining unit employees (A band and above)
Manage the new joiner process from offer letter through to joining instructions
and up to day-one start date
Provide specialist HR support and advice to employees and line explaining
Company policies and procedures in a timely and effective manner
Create accurate employee records on SAP based on the completed employee take-on
pack and/or electronic forms and copies of required documents.
Processes medical aid and retirement fund entries and withdrawals including any
voluntary additional or top up benefit choices.
Liaises with PSG consultants in conjunction with both existing employees and
new joiners / leavers to facilitate the provision of information and advice on
scheme choices and options
In conjunction with embedded HR facilitates the process for the annual package
restructuring and medical aid benefits / options selection
Maintains the employee personal filing system and updates the files and
documentation.
Manage the employee termination process from notification of termination to
exit
Terminates employees on SAP based on the workflow / documentation received
Process employee movements within the business on SAP (Change to Position SAP
actions)
Manages the process when an Employee moves from a Temporary to a Permanent
position, including benefit selection and processing
Assisting employees with relocation based on an approved relocation
authorization including initiating the necessary document approval workflow,
liaison with employees, service providers, and sourcing team.
Responsible for dashboard maintenance and assist with managing CHRA expansion
projects.

1.2. HR Services and Systems Support
Provides a central helpdesk service for HR administration and benefits related
queries from employees and managers in the business and ensure their resolution
in accordance with service standards (SLA)
Liaises with payroll to resolve queries, provide support and assist with the
distribution of payslips / infoslips
Co-ordinate and schedule HR information systems training including adhoc
refresher session for employees and line managers.
Responsible
for drafting and preparing letters of appointment in accordance with company
policies and employment legislation.
Maintains and updates the
onboarding tracker on excel (sharepoint).
Generates ad hoc and standard monthly reports eg. monthly terminations report
for IT systems
Manages the Vector travel management allocation and vendor record creation on
SAP which includes;

• Creating of an IT17 record on SAP

• Creating the batch entry using PRAA

• Creating the employee vendor record using SM35
Forms part of the project team generating ideas and input into system
enhancements and efficiency projects and assists with the User Acceptance
Testing (UAT) of system configuration enhancements and changes
Provide first line HR Information Systems support and a basic systems
administration function eg. workflow reassignment and sharepoint team site
content upload and update
Managers (system administrator) the Central HR Administration onboarding
extranet site including;

• Creation of user profiles

• Uploading and meta-tagging of electronic documents and remuneration and
benefits guides

Additional Responsibilities:
Responsible for dashboard maintenance
Involvement in managing CHRA expansion projects

Minimum Requirements:
A Degree in Human Resource Management or equivalent
1 to 2 years' experience in a similar role

We look forward to hearing from you

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