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Payroll Administrator

39 minutes ago

Durban, KwaZulu-Natal, South Africa Mr Price Group Full time

This person will be responsible and accountable for the accurate processing of weekly and monthly payroll for an allocated portfolio and accurate final salary payment to associates. This person will also be responsible for the monthly 3rd party (e.g. medical aid, Pension etc) reconciliations and payments thereof.

Qualifications: Education

Payroll Diploma

Experience

3+ years payroll experience

Specific knowledge

Sage/VIP Payroll

Business understanding

Basic tax legislation

Responsibilities: Payroll Processing

  1. Ensure weekly and monthly payroll processes are followed for current employees, which includes pre payroll reports to be signed off by line managers.

  2. Accurately ensure the completion of the onboarding process which includes the correct documentation, contract type and cost codes for new associates.

  3. Complete associate terminations which includes ensuring correct leave balances are captured and final payment is accurate.

  4. Processing of transfers of associates between divisions which includes correct documentation e.g. amended letter of appointments and any contract changes gets captured.

  5. Process overtime files received from the Dayforce system.

  6. Process any adhoc earnings (e.g. long service, acting allowance, incentives, reimbursements and annual bonus etc).

  7. Process any adhoc deductions (e.g. sample sale purchases, garnishes, staff loans, home loans, study loans etc).

  8. Process share option schedules received from Investec and verify totals balance back to the schedule. Capture the tax directive numbers for each qualifying associate.

  9. Process the fringe benefit tax for associates receiving fuel and maintenance benefits.

  10. Process any monthly/annual salary increases for associates.

  11. Process flexi benefits for qualifying associates which includes checking current salary does not exceed tax threshold, adjust accordingly and actioning any additional voluntary contributions forms.

  12. Extract the bank file and balance to the reconciliation, import into ABSA, do bank audits and send for checking and releasing of the payroll.

  13. Extract general ledge files and import into D365 system for financial managers to balance payroll journals.

  14. Extract monthly UIF files and export directly to the Department of Labour.

Payroll reporting

  1. Run payroll reports to check for errors and correct before finalizing payroll.

  2. Run reports for month end reconciliations to check it balances to the deductions and earnings before month end payments are processed.

Payroll Reconciliation

  1. Extract totals (e.g. earnings, deductions, fringe benefits and company contributions) from payroll, capture on the reconciliation excel spreadsheet, in order to balance and summarize totals to ensure correct month end payments.

  2. Check the totals of the extracted reports above balance back to the monthly payment summary.

Leave capture and balancing

  1. Import leave batches from Dayforce system into the payroll system.

  2. Run monthly leave reports in order to check balances and inform line managers of any excess leave and/or negative leave.

  3. Process the monthly leave provision report and distribute to divisional financial managers, in order to monitor leave provisions.

  4. Capture any unpaid leave forms.

Customer engagement

  1. Address any payroll related questions, queries and concerns.

  2. Assist with any Dayforce vs payroll related queries.

  3. Assist with any mrpflow related queries for new starters, store managers and store associates wanting to change personal details.

  4. Building sound relationships with HR and Line Managers.

Supplier engagement

  1. Extract the UI19 schedule and complete necessary documentation and send to the associate.

  2. Assist with queries relating to UI19's from Department of Labour.

  3. Assist with queries from Alexander Forbe relating to pension and retirement queries.

  4. Assist with queries from Discovery Health relating to medical aid/vitality/Gap queries.

  5. Assist Audit suppliers with payroll audits.