Operations Administrator

2 days ago

Johannesburg, Gauteng, South Africa Trialogue Full time

Temporary half-day position: Trialogue operations administrator (maternity cover) (Cape Town or Johannesburg based)

Trialogue is a niche corporate responsibility consultancy with more than two decades of industry research and experience. We provide sustainability thought leadership and consulting support to our clients through our work in corporate sustainability and social impact.

We are seeking a detail-oriented and proactive operations administrator to provide temporary support during the operations manager's maternity leave. The role will ensure continuity in key operational and administrative functions across the business, supporting the entire Trialogue team with a range of tasks to ensure the smooth running of day-to-day activities. This includes assisting with project administration, financial processes, travel coordination, and general office and admin support.

The successful candidate will need to be ready to start on 1 December 2025 to allow for handover and training. This is a fixed-term position from 1 December 2025 to 31 March 2026.

The responsibilities listed below outline the core functions of the role, but are not limited to these, as additional administrative and operational duties may be required to support the team.

Key Responsibilities

Project and Financial Administration

  • Assist the team with RFQ submissions, ensuring compliance documentation is complete and submissions are made accurately and timeously on relevant client portals
  • Maintain and update Project Billings, ensuring all invoices and costs are captured correctly
  • Create new project numbers in the company's system for approved projects
  • Upload invoices to vendor and supplier portals as required
  • Extract and compile monthly timesheet reports for management accounts
  • Track creditors and debtors

Travel and Logistics

  • Coordinate travel arrangements for staff and associates in liaison with the company's travel agents

Office Administration

  • Oversee basic office operations, including ensuring equipment and shared office resources are functioning properly
  • Provide general administrative support to the team as needed

Contract Administration

  • Assist in drafting new employee and associate contracts, ensuring templates are correctly used and details are verified
  • Support the team with ad hoc administrative tasks related to client onboarding and documentation

Requirements

Qualifications and Experience

  • Minimum of a diploma or certificate in administration, business management, or a related field
  • At least 3 years' experience in an administrative or operations support role
  • Experience with Microsoft 365 (Excel, Outlook, and Teams)
  • Familiarity with financial or project management systems

Skills and Attributes

  • Strong organisational and time management skills
  • Attention to detail and accuracy in handling data and documentation
  • Ability to work independently and manage multiple priorities
  • Strong interpersonal and communication skills
  • Proactive and solution-oriented approach

To apply for this position, please email your CV (maximum two pages), along with a motivation letter of no more than 500 words to

Applications close 15 November 2025. Please note that only shortlisted candidates will be contacte
d.

  • Administrator: Operations

    6 days ago

    Johannesburg, Gauteng, South Africa ABSA BANK LIMITED Full time R250 000 - R750 000 per year

    Empowering Africa's tomorrow, together…one story at a time.With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job SummaryTo...

  • Operations and Finance Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Office & Co. Full time R250 000 - R400 000 per year

    Company DescriptionOffice & Co, part of the Manas Group , provides comprehensive serviced office solutions with a focus on flexibility, mobility, and business growth. As we expand our HQ to Johannesburg, we are looking for a versatile team member to support our operations and finance functions.Role DescriptionWe are seeking a full-time, on-site Accounts &...

  • People Operations Administrator

    1 week ago

    Johannesburg, Gauteng, South Africa OLIVER Agency Full time R60 000 - R90 000 per year

    Established in 2004, OLIVER is the world's first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with...

  • Senior Operations Processing Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Nedbank Full time R250 000 - R500 000 per year

    Requisition Details and Talent Acquisition ContactREQ ID: Michelle ThabetheClosing date: 14 November 2025Cluster and LocationGroup Finance - GBS INVOICE PROCESSINGSandton (on-site)Job FamilyAdministration, Operations and FacilitiesCareer StreamOperationsLeadership PipelineManage Self: TechnicalJob PurposeTo ensure financial transactions are processed within...

  • Senior Operations Processing Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Nedbank Full time R90 000 - R120 000 per year

    Requisition Details and Talent Acquisition ContactREQ ID: Michelle ThabetheClosing date: 14 November 2025Cluster and LocationGroup Finance - GBS INVOICE PROCESSINGSandton (on-site)Job FamilyAdministration, Operations and FacilitiesCareer StreamOperationsLeadership PipelineManage Self: TechnicalJob PurposeTo ensure financial transactions are processed within...

  • Administrator

    1 week ago

    Johannesburg, Gauteng, South Africa RevGrowth Full time R30 000 - R40 000 per year

    We are seeking a highly organized and proactiveAdministrator & Sales Support Specialistto be the backbone of our growingFerndale, Johannesburgoffice. This role requires a sharp focus on operational excellence alongside a proven ability to engage prospects through cold calling and lead generation. You will be the first point of contact for our sales funnel...

  • Operations Intern

    2 weeks ago

    Johannesburg, Gauteng, South Africa Novel World Full time R6 000 per year

    Company DescriptionAt Novel World, we're building innovative digital experiences that are designed to make life simpler, smarter, and more connected. From website design to software development, our vision is to create tools that solve real-world problems and uplift communities.As our company grows, so do our operational needs — and we're looking for...

  • Head of Operations

    1 week ago

    Johannesburg, Gauteng, South Africa Sapientis Talent Management Full time R1 200 000 - R2 400 000 per year

    Are you a seasoned operations leader with a passion for driving efficiency and excellence in the listed investments space?Were seeking a dynamic Head of Operations to join our clients growing team. In this pivotal role, youll be responsible for overseeing all operational aspects of the business, ensuring compliance, managing risk, and overseeing a...

  • Branch Administrator

    7 hours ago

    Johannesburg, Gauteng, South Africa Fidelity Services Group Full time

    Job Description: Branch Administrator (Admin)Position OverviewThe Branch Administrator is responsible for overseeing the administrative and operational functions of the branch. This role ensures smooth day-to-day operations, compliance with company policies, and effective support to management and staff.Key Responsibilities• Manage and coordinate all...

  • Administrator

    2 days ago

    Johannesburg, Gauteng, South Africa Pick n Pay Full time

    It's fun to work in a company where people truly BELIEVE in what they're doingTo provide administrative support to the Product Development team, ensuring smooth day-to day operations, accurate record keeping, and effective coordination of product development activitiesMinimum Requirements:Grade 12 (Matric) essentialDiploma or Certificate in Office...