Executive Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Revivr Full time R90 000 - R120 000 per year

I'm looking for someone who is smart, organised, proactive and detail-oriented with excellent written communication skills to be my assistant.

Summary:

This is not an entry-level assistant position. You MUST have at least 2 years of experience working remotely as a Personal/Executive Assistant for a business owner.

Expect to get several requests/day from me, many of which include tasks that must be done that day.

You'll handle my business and personal details, including scheduling, customer service requests, making spreadsheets, ordering groceries, and making personal appointments.

This is a part-time role, starting between 15-25 hours per week. Depending on how we work together, this could increase to more hours per month.

Tasks and Responsibilities:

  • Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organised manner
  • Book all travel arrangements, including lodging, transportation, and activities, both within the UK and internationally
  • Assist with monitoring of my inbox and emails, including responding to clients, other contractors, and business contacts
  • Research and be the point person for service providers for projects such as web design
  • Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and maintaining household items

Knowledge and Skills:

  • Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
  • Knowledge of Slack, Asana and preferably High Level (Preferred but not essential)
  • Extremely Computer Literate
  • Ability to quickly learn new software applications
  • Capability to set up new systems and processes in order to streamline business and personal functions

Education and Experience:

  • At least 2+ years experience as a virtual assistant for a business owner + 1 year working in a marketing agency
  • Ability to handle several emails and requests per/ day
  • Exceptional ability to communicate progress on multiple projects
  • Highly organised and efficient
  • Trustworthy with strong personal integrity
  • Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
  • Experience managing calendars
  • Must be reachable during the hours of 9AM - 6PM UK time and respond to messages within 2 hours
  • Top-notch communication via email and phone, internally and with customers
  • Proven ability to prioritise tasks
  • Perfectionist, super attention to detail
  • Since this is partly a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
  • Must be comfortable developing and working in a virtual relationship, and having limited amount of face-time

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Teleperformance Full time R250 000 - R500 000 per year

    OverviewAs an Executive Assistant, your primary responsibility will be to provide high-level administrative support to the executive team, such as the COO or other top-level executives. You will be expected to manage a wide range of administrative tasks and ensure efficient operation of the executive office. Your role will require a high level of...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa 7777ca8e-cd7e-4c83-af4f-ee15454146d2 Full time R168 000 - R224 000 per year

    Job Title:Executive Assistant – Talent & Leadership SupportLocation:Hybrid, Cape TownDepartment:Executive Office / People & TalentType:Full-TimeAbout the RoleKula is looking for a proactive and highly organisedExecutive Assistantto support our Leadership Team across a variety of strategic and administrative functions. This is a dynamic role with a strong...

  • Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Talent Shore Full time R3 120 000 - R5 200 000 per year

    Job Title: Executive AssistantLocation: Remote (South Africa)Working Hours: 9:00–17:00 UK TimeAbout Our Client:Our client is a leading UK-based provider of innovative packaging solutions, supplying high-quality products to a wide range of industries. They pride themselves on exceptional customer service, operational excellence, and continuous improvement....

  • Executive Assistant

    5 days ago

    Cape Town, Western Cape, South Africa Pathfinders Consulting Pty Ltd Full time R600 000 - R800 000 per year

    Our client, a highly respected organisation in theenvironmental and social impact sector, is seeking a dynamicExecutive Assistantto provide professional administrative and secretarial support to theStrategic Communications teamand its Executive Manager.This half-day role is ideal for a proactive, highly organised individual who thrives in a values-driven...

  • Executive Assistant

    3 days ago

    Cape Town, Western Cape, South Africa Stonehage Fleming Full time R300 000 - R600 000 per year

    Main Duties IncludeAnswering telephone calls for relevant staff members and noting messagesAct on behalf of the Senior CRM, screening, directing and actioning inbox correspondence, liaising with any relevant teams, person to action in pursuit of addressing diary prioritiesProvide extensive diary and inbox management along with call and meeting...

  • Corporate Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa Time Personnel Full time R400 000 - R600 000 per year

    Job OverviewApplication Deadline: 24 December 2025Job Location: Cape Town, Western CapeJob Title: Corporate Executive AssistantEducation Level: High School / MatricJob Level: IntermediateMinimum Experience: 3 - 5 YearsCorporate Executive Assistant required in Cape Town.We are looking for an individual who not only presents themselves with sophistication, but...

  • Executive Assistant CEO

    3 days ago

    Cape Town, Western Cape, South Africa Exclusively Remote Full time R120 000 - R240 000 per year

    Executive Assistant to CEOLocation: RemoteWorking Hours: 3 PM 11 PM SASTAbout the Role:We are seeking a highly organized and proactive Executive Assistant to support our CEO, who oversees three businesses. This role is critical in keeping the CEO focused, managing priorities, and ensuring the smooth operation of all business activities. The ideal candidate...

  • Senior Executive Assistant

    1 week ago

    Cape Town, Western Cape, South Africa OmTalent Full time R90 000 - R120 000 per year

    OverviewThe Executive Assistant to the CEO provides high-level administrative and organizational support to company CEO, enabling him to focus on driving the company's strategic vision.This role involves managing complex calendars, travel arrangements, communications, and follow-up actions, while supporting coordination across the companies global...

  • Senior Executive Assistant

    23 hours ago

    Cape Town, Western Cape, South Africa Rest Easy Full time R45 000 - R75 000 per year

    Job Title:Senior Executive AssistantReporting to:CEO & COOLocation:SeaPointJob Type:Fixed-termUrgent Hire: YesAvailability: ImmediatelySalary:30k - 37kDo you have a passion for hospitality and love creating unforgettable guest experiences? At Rest Easy, we believe in delivering more than just a key exchange – we create lasting connections by offering...

  • Executive Assistant

    3 days ago

    Cape Town, Western Cape, South Africa Hire Resolve Full time R250 000 - R500 000 per year

    Hire Resolve's client is seeking an experienced Executive Assistant to the CEO to provide full administrative and secretarial support in Cape Town, WC. This role involves managing travel, schedules, communication, insurance, imports, and event planning. The ideal candidate will be proactive, detail-oriented, and fluent in English and Afrikaans, with at least...