Administration Coordinator

1 week ago

Paarl, Western Cape, South Africa DataTech Recruitment Full time

Administration Coordinator – Paarl | On-site

We are hiring on behalf of a well-run guesthouse in Paarl that's looking for a dependable, people-friendly Administration Coordinator to support daily administration, operations and guest experiences.

This role suits someone who's bilingual (Afrikaans & English), practical, organised, and enjoys working behind the scenes to keep things running smoothly. If you enjoy working with people, Excel spreadsheets, and being part of a calm, structured environment — this could be a great fit.

Location: Paarl (On-site role)

7-day duty week every 3rd week

Extra leave + industry perks

R8 000 per month

What you'll be doing:

  • Handling daily communication: emails, WhatsApp's, calls, and walk-in guests
  • Managing the Duty Managers and Night Managers - making sure they do what's expected
  • Drawing up daily housekeeping schedules
  • Overseeing breakfast service during your duty week
  • Welcoming and checking in guests
  • Every two months: scanning and sending receipts to auditors
  • Managing stock levels and ordering stock for breakfast and cleaning supplies
  • Following written guidelines - there's help and structure, you won't be left guessing
  • Making use of Swop and Stay perks to visit other guesthouses for learning

Why this role might be perfect for you:

  • You like routine and structure - there's a system in place, and it works
  • You're comfortable working with Excel (or happy to learn)
  • You enjoy talking to people, helping guests feel welcome, and making sure nothing falls through the cracks
  • You're looking for steady, reliable work, not a high-pressure corporate job
  • You're happy to work every third week for 7 days, followed by at least 4 days off
  • You'd prefer to be based on-site in Paarl - accommodation is available if needed

What we're looking for:

  • Someone with a calm, friendly nature who enjoys talking to guests
  • Comfortable with numbers and Excel - or eager to learn
  • Ideally someone from an older age group - we happily consider applicants 50+
  • A self-starter who can keep things moving and guide others without being hands-on
  • Willing to work public holidays (hospitality runs 365 days a year), with extra leave provided during the year
  • Open to staying on-site in a bachelor flat if needed (optional and tax-friendly)

The extras:

  • Bonus opportunities based on motivation and contribution
  • Warm, supportive team who value loyalty and care
  • Accommodation options available for individuals or couples

This is a steady, supportive role with heart - ideal for someone who wants to work in a beautiful setting and be part of a small, people-first team.

Job Types: Full-time, Permanent

Pay: R8 000,00 per month

Education:

  • High School (matric) (Required)

Experience:

  • administration: 4 years (Required)
  • Microsoft Excel: 4 years (Required)

Language:

  • Afrikaans (Required)

License/Certification:

  • Driver's license (Required)

Work Location: In person

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