Nantes Estate Event

Location: Nantes Estate, Paarl, South Africa Reports to: Estate Manager / Marketing & Finance Manager Employment Type: Part-time 1 December May 2026

(to be reviewed and possibly extended to a permanent position) Please note that the salary will be discussed in the interview.

Role Overview

We are seeking a dynamic, well-organized, and self-motivated individual to join our team as an Event & Venue Coordinator. This hybrid role combines the planning and execution of high-end events hosted by Nantes Estate and also coordinating external events held at Nantes Estate, with driving sales for future events and upselling current events.

The ideal candidate will be a confi dent communicator, assertive and customer-focused, detail-oriented, and passionate about hospitality, events, and sales.

Key Responsibilities

Event Coordination (Nantes Estate)

● Together with the Event planners and the Client's event co-ordinator, Plan, coordinate, and execute weddings, private functions, corporate events, and styled shoots at Nantes Estate.

● Manage event logistics with external event planners, including venue setup, décor coordination, catering liaison, scheduling, and supplier coordination.

● Conduct site visits, client consultations, and pre-event meetings to understand client needs and expectations.

● Develop and maintain relationships with preferred vendors and service providers.

● Ensure events are delivered seamlessly, on time, within budget, and at the highest standard of excellence.

● Oversee event staff and service teams on event days to ensure smooth operations.

● Stock take

○ SAGE

● Check on Property maintenance and venue control

● Marketing & Media coverage at each event for Nantes Marketing purpose

○ Videos and photos

○ Interviews

○ Social Media knowledge and experience for in-the-moment content creation

○ Uphold Nantes Estate Policy (Do's and Don'ts)

● Play the Host at Nantes Estate events, and external events held at Nantes Estate

Skills & Competencies

● Strong organizational and time management skills

● Excellent communication and interpersonal abilities

● Confi dent public speaking and sales presentation skills

● Attention to detail with a fl air for creative event styling

● Ability to multitask and work under pressure

● Strong negotiation and relationship-building skills

● Tech-savvy (MS Office, Social Media, CRM systems)

Qualifi cations & Experience

● Diploma or degree in Events Management, Hospitality, Marketing, or related fi eld (advantageous)

● Minimum 2–3 years' experience in event planning and/or sales

● Valid driver's license and own reliable transport

● Knowledge of the local hospitality, food & beverage market is a plus

Personal Attributes

● Proactive and self-driven

● Professional and polished appearance

● Positive, energetic, and solutions-oriented

● Passion for people, food, wine, and hospitality

● Assertive but approachable

Work Arrangement:

● This position is primarily remote. The Event and Venue Coordinator will work from home for planning, client communication, and administrative duties, and will attend in-person events and key setup or coordination days, venue tours, and coordination meetings, as required.

Remuneration:

● A competitive remuneration package will be offered, aligned with the candidate's experience, skills, and performance.

Job Type: Full-time

Pay: From R8 000,00 per month

Location:

• Paarl, Western Cape (Preferred)

Work Location: In person