Accounts Payable Clerk

1 day ago

Benoni, Gauteng, South Africa Inspired Management Full time

INDUSTRY:
Property Management     

JOB TITLE:
Accounts Payable Clerk

REPORTING MANAGER:
Accounts Manager

BASED:
East Rand, Benoni

SALARY
: R 13000 to R 15000 dependant on experience and qualifications

DESCRIPTION:

This position entails managing supplier invoices, reconciling supplier statements, processing payments, and monitoring supplier age analysis. This role is crucial for ensuring accurate financial reporting and maintaining positive relationships with our suppliers.

KEY PERFORMANCE AREAS:

  • Effective and accurate supplier Invoice Management
  • Reconciliation of Supplier Statements
  • Accurate payment processing
  • Correctly and efficiently completing Ad-hoc Payment Requests.
  • Supplier Age Analysis Monitoring
  • Record Keeping and Reporting
  • Compliance and Process Improvement

Qualifications:

  • Proven experience as an Accounts Payable Clerk or in a similar role, preferably in a property management or finance environment.
  • Strong understanding of accounts payable processes and financial regulations.
  • Excellent attention to detail and accuracy in data entry and financial reporting.
  • Proficient in accounting software and Microsoft Office Suite, particularly Excel.
  • Strong communication and interpersonal skills, with the ability to collaborate effectively with suppliers and internal teams.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Experience working on WeConnectU adventageous

KEY RESPONSIBILITIES:

Supplier Invoice Management:

  • Upload and process supplier invoices accurately in the financial system, ensuring compliance with company policies and procedures.
  • Verify invoice details against purchase orders and contracts to ensure accuracy and resolve discrepancies as needed.

Reconciliation of Supplier Statements

  • Perform monthly reconciliations of supplier statements, ensuring that all transactions are accurately recorded and discrepancies are promptly addressed.
  • Communicate with suppliers to resolve any outstanding issues or discrepancies in statements.

Payment Processing:

  • Upload payments on the banking profile in accordance with the approved payment schedules and ensure timely payments to suppliers.
  • Prepare payment batches and obtain necessary approvals before processing payments.

Ad-hoc Payment Requests:

  • Attend to ad hoc payment requests from various departments, ensuring all supporting documentation is complete and compliant with company policies.
  • Maintain a record of all ad-hoc payments processed for auditing purposes.

Supplier Age Analysis Monitoring

  • Monitor the supplier age analysis report to track outstanding invoices and follow up on overdue accounts.
  • Work closely with the finance team to ensure timely resolution of aged invoices and optimize cash flow management.

Record Keeping and Reporting:

  • Maintain accurate and up-to-date records of supplier transactions and payments.
  • Assist in generating reports related to accounts payable, providing insights into payment trends and supplier performance.

Compliance and Process Improvement:

  • Ensure compliance with financial regulations and company policies in all accounts payable activities.
  • Identify opportunities for process improvements in the accounts payable function and assist in implementing changes.

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