Financial Administrator and Cashier

Duties/Pligte

• Arranging, managing and overseeing the registration process for all student cards and scheduling and coordinating all required arrangements. Arranging and delegating temporary staff for necessary services during main registration.
• Responsible for liaising timesheets for compensation of all temporary staff and ensuring that correct information regarding compensation matches the timeline.
• Processing student account information received from Academic Administration and recovering all student costs incurred.
• Accessing appropriate databases and providing current and accurate information.
• Providing auditors with any required support documents.
• Assisting with ad hoc duties related to student fees, when required.
• Assisting with loading of requisitions for purchases.
• Procuring office stationery, paper, and student cards.
• Providing client service information and assistance to students/ departments as required, either via email, telephonically, or in person.
• Processing receipts in person.
• Receiving and processing credit card and bank payments for receipts (on instruction from the colleague who administers the bank accounts) and ensuring that the amount paid is allocated to the student account.
• Handling financial transactions related to student fees, including tuition payments, fees assessments and issuing refunds. Ensure the amount paid is allocated to the correct student account, and debtor payments are correctly allocated to the correct cost centre.
• Balancing the total daily input for cashier transactions on a daily basis for transfer to the GL. Correcting data for transfer to the GL for receipts processed. Managing and disbursing degree certificates; and handling queries from students who did not receive their degrees at graduation as a result of outstanding student fees.
• Checking that any debts are paid by students, that POPs are sent when the payment reflects on the student account, and ensuring correct contact details.
• Generating and processing all printing and laundry quotas as required by students.

• Closing off the printing and laundry balances on the fee accounts. Authorisation of inter-departmental requisitions for residence laundry quota administration - loading cancellation and enquiries.

• Reël, bestuur en hou toesig oor die registrasieproses vir alle studentekaarte en skeduleer en koördineer alle vereiste reëlings. Reël en delegeer tydelike personeel vir nodige dienste tydens hoofregistrasie.

• Verantwoordelik vir die skakeling van tydstate vir vergoeding van alle tydelike personeel. Verseker dat korrekte inligting rakende vergoeding ooreenstem met die tydlyn.
• Verwerk studenterekeninginligting wat van Akademiese Administrasie ontvang is en verhaal alle studentekoste wat aangegaan is.
• Kry toegang tot toepaslike databasisse en verskaf huidige en akkurate inligting.
• Voorsien ouditeure van enige vereiste ondersteuningsdokumente.
• Hulpverlening met ad hoc-pligte wat verband hou met studentegelde, indien nodig.
• Hulpverlening met die laai van rekwisisies vir aankope.
• Verkryging van kantoorskryfbehoeftes, papier en studentekaarte.
• Verskaf kliëntediensinligting en bystand aan studente/departemente soos benodig, hetsy per e-pos, telefonies of in persoon.
• Verwerk kwitansies persoonlik.
• Ontvang en verwerk kredietkaart- en bankbetalings vir kwitansies (in opdrag van die kollega wat die bankrekeninge administreer). Maak seker dat die betaalde bedrag aan die studenterekening toegeken word.
• Hanteer finansiële transaksies wat verband hou met studentegelde, insluitend klasbetalings, fooie-assesserings en die uitreiking van terugbetalings. Maak seker dat die bedrag wat betaal is, aan die korrekte studenterekening toegewys word, en dat debiteurbetalings korrek aan die korrekte kostepunt toegewys word.
• Balanseer totale daaglikse insette vir kassiertransaksies op 'n daaglikse basis vir oordrag na die GL. Regstelling van data vir oordrag na die GL vir kwitansies wat verwerk word. Die bestuur en uitbetaling van graadsertifikate; en hanteer navrae van studente wat nie hul grade by die gradeplegtigheid ontvang het nie as gevolg van uitstaande studentegelde.
• Maak seker dat enige skuld deur studente betaal word, dat bewys van betaling gestuur word wanneer die betaling op die studenterekening weerspieël word, en dat die kontakbesonderhede korrek is.
• Genereer en verwerk alle druk- en wasgoedkwotas soos vereis deur studente.
• Sluit die druk- en wasgoedsaldo's op die fooirekeninge. Magtiging van interdepartementele rekwisisies vir koshuiswasgoedkwota-administrasie - laai kansellasies en navrae.

Job Requirements/Pos Vereistes

• An appropriate National Diploma.
• At least two to three years' experience in financial administration/cashiering, preferably in a higher education environment.
• Experience as a cashier.
• Strong numerical and reconciliation skills.
• Accuracy and attention to detail in financial processing.
• Excellent computer literacy (MS Excel, Word, Outlook).
• Good understanding of financial controls and audit compliance.

• The ability to interpret and apply the University's financial policies.

• 'n Toepaslike Nasionale Diploma.

• Minstens twee tot drie jaar se ervaring in finansiële administrasie/kassier-werk, verkieslik in 'n hoëronderwysomgewing.
• Ervaring as kassier.
• Sterk numeriese en rekeningversoeningsvaardighede.
• Akkuraatheid en aandag aan detail in finansiële verwerking.
• Uitstekende rekenaargeletterdheid (MS Excel, Word, Outlook).
• Goeie begrip van finansiële kontroles en ouditnakoming.
• Die vermoë om die Universiteit se finansiële beleid te interpreteer en toe te pas.

Recommendation/Aanbeveling

• Experience with SUNStudent (Academia) or a similar financial system will be advantageous.
• Strong client service orientation and communication skills.
• Ability to work accurately under pressure and meet deadlines.
• High level of integrity and professionalism.
• Strong organisational and problem-solving abilities.
• The ability to work both independently and as part of a team.

• Adaptability and willingness to learn University systems and processes.

• Ervaring van SUNStudent (Academia) of `n soortgelyke finansiële stelsel sal voordelig wees.

• Sterk kliëntediensoriëntasie en kommunikasievaardighede.
• Die vermoë om akkuraat onder druk te werk en sperdatums na te kom.
• Hoë vlak van integriteit en professionaliteit.
• Sterk organisatoriese en probleemoplossingsvermoëns.
• Vermoë om beide onafhanklik en as deel van `n span te werk.
• Aanpasbaarheid en bereidwilligheid om universiteitstelsels en -prosesse te leer.