Online Management Systems and Sales Administrator

3 days ago

Cape Town, Western Cape, South Africa Boardroom Appointments Full time R120 000 - R180 000 per year


Online Management Systems and Sales Administrator

Key Responsibilities
  • Manage OMS (Order Management System)  Cape Town 
  • Create and process purchase orders (POs).
  • Load and maintain products on Pastel, Meat Matrix, and OMS.
  • Ensure product and pricing accuracy across all systems.
  • Create and prepare detailed product price lists.
  • Load new products with correct cost and selling prices.
  • Handle PO and stock-related queries effectively and timeously.
  • Receive and verify all PO documentation, including goods, services, equipment, and supplies.
  • Liaise with suppliers regarding deliveries and product-related queries.
  • Communicate stock requirements with relevant staff members.
  • Monitor stock levels and initiate timely reorders.
  • Assist with monthly stock takes and inventory reconciliation.
  • Allocate correct cost codes accurately and amend POs where necessary.
  • Collaborate with the accounts department for PO approvals and payment processes.
  • Source and establish strong relationships with reliable suppliers and vendors.
  • Update product pricing across all relevant systems (e.g., Chips).
  • Manage and maintain customer catalogues and pricing.
  • Communicate supplier price increases and adjust customer pricing accordingly.
  • Follow up on outstanding orders and confirm delivery schedules.
  • Maintain and update the Commercial App with accurate data.
Minimum Requirements
  • Matric (Grade 12); further qualification in Administration, Logistics, Supply Chain, or Procurement is advantageous.
  • Minimum 2-3 years of experience in a similar administrative or procurement role.
  • Proficient in Pastel, Meat Matrix, Microsoft Office Suite, and OMS platforms.
  • Strong understanding of inventory and pricing systems.
  • High attention to detail with a strong focus on accuracy.
  • Excellent written and verbal communication skills.
  • Ability to multitask, meet deadlines, and perform under pressure.
  • Experience in the FMCG, food service, or meat industry is beneficial.
  • Own transport and valid drivers license are required.

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