Project Manager: Properties and Facilities

Core purpose of the role

The core purpose of the project manager role for properties and facilities is to organise, coordinate, and direct a wide variety of capital construction projects. They supervise new construction, remodel, retrofit, repairs, equipment installation, special systems, and all related improvements to the properties/facilities. They ensure that projects are delivered on time, on budget, and to the required quality standards. They are responsible for managing project teams, coordinating with stakeholders, and ensuring compliance with safety and regulatory requirements.

Key deliverables and outputs

Property Development Management

• Ensure that the company's approved projects are implemented within budget and time
• Assist with the procurement of services of the different disciplines and assist with the contract terms and conditions.
• Coordinate and collaborate with architects, engineers, contractors and other professionals involved in the projects
• Develop and manage comprehensive project plans, schedules, budgets and resource allocation by working with different professionals
• Work with other members of the development team regarding inputs from the other professionals concerning their required confirmation and certification of claims
• Monitor the performance of projects, contractors, and professional teams, and ensure quality management, address delay issues that may arise
• Lead the properties projects through the different project phases up to project completion and handover for operational phase
• Assist the procurement team in negotiating contracts with projects contractors
• Manage the project's cash flow together with the finance team.
• Maintain detailed project documentation and reports.

Risk Management and Compliance

• Manage the project's risks and implement an early warning signal should intervention be required
• Monitor adherence to legislative and regulatory compliance in the execution of the projects. (Safety regulations, environmental guidelines and building codes)
• Ensure that all work meets the quality standards and regulatory requirements.

Stakeholder Engagement

• Maintain clear and consistent communication with clients, stakeholders and regulatory agencies.
• Be the day-to-day representative and stakeholder relations official of the company's property projects
• Ensure that good relations are maintained with the contractors and other members of the project team
• Ensure that dispute resolution mechanisms are implemented as per the contractual terms and obligations when required
• Assist with the maintenance of healthy working relationships with major stakeholders, including contractors, funders, and investors.

Reporting

• Create Status reports for the executive team, enable and support further reporting on the governance structures at required intervals on the project's progress
• Prepare and present project reports, progress updates, and financial reports
• Analysis of project information and data
• Record keeping and the creation of audit files.

Internal and External Stakeholders

The role requires close engagement and collaboration with key internal and external stakeholders.

Academic Qualifications

Essential:

• B.Tech degree or equivalent in property management, Project management, Construction management, Engineering, or Business Management Qualifications
• Valid Driver's License.

Advantageous:

• Professional registration with PMP, ECSA, SAQCSP, etc.

Work Experience

Essential:

• 5 – 7 Years' Minimum experience in property management, Project management, Construction management, and Engineering.
• 1-3 Years' Junior Management experience.

Advantageous:

• Experience in preparing board packs and presentation of projects at the executive level
• Knowledge of government regulations and municipal standards.