Personal Assistant

Job Title: Personal Assistant (PA) - Secretary

Reports to: Head of Corporate and Strategic Ventures Location: Durban North, South Africa reporting to UK Line Manager Job Type: Full Time Start Date: ASAP

About the Role

We're on the lookout for a proactive, detail-oriented, and tech-savvy Administrative / Personal Assistant based in South Africa to support our Head of Corporate and Strategic Ventures, who operates from the UK.

This is a key support role, ideally suited for someone who can balance the independence of remote work while operating from an office location in South Africa reporting to an executive in the United Kingdom. You'll be the behind-the-scenes force that helps keep everything on track – managing communications, keeping schedules in sync across time zones, and making sure operations run smoothly.

What You'll Be Doing

• Executive Support: Work closely with the Head of Corporate and Strategic Ventures to manage day-to-day priorities and provide high-level administrative assistance.
• Time Zone-Smart Scheduling: Coordinate meetings between South Africa and the UK, taking into account time differences and ensuring seamless communication.
• Digital Organisation: Maintain and structure files using platforms like Google Drive or OneDrive so that documents are easy to access and up to date.
• Form Completion: Fill out and submit documentation for financial institutions, government bodies, and partners — accurately and efficiently.
• Office Administration Management: Assist the line manager in managing Durban office requirements, administration, facilities, infrastructure, purchases, payments upon approval etc
• Task Management: Use digital tools to stay on top of to-dos, set reminders, track progress, and follow up on outstanding items.
• Professional Communication: Act as a liaison between the executive and internal/external stakeholders, handling emails and messages with clarity and professionalism. This includes use of WhatsApp communication regularly and translating into calendar invites or reminders where required.
• Inbox & Calendar Oversight: Help manage inboxes, prioritise emails, and make sure the executive's calendar stays current and well-organised.
• Meeting Preparation & Follow-Up: Pull together materials before meetings, confirm attendance, and follow up on action items afterward.
• Travel Planning (if needed): Help coordinate travel and logistics if any international travel is required in the future both within the UK and globally.
• Confidentiality: Handle all sensitive information with integrity and discretion.
• Efficiency Improvements: Look for ways to optimise admin processes and suggest tools or systems that save time and improve workflow.

What We're Looking For

• 2 + years of experience as a PA, EA, or administrative assistant — preferably supporting executives remotely or internationally.
• Strong time management and organisational skills — you're someone who stays ahead of deadlines and keeps things running smoothly.
• Clear, professional communication skills (both written and verbal).
• Confident working with tools like Google Workspace, Microsoft Office, Slack, Zoom, and project/task tools like Notion, Trello, or Asana.
• A high level of integrity when handling confidential or sensitive information.
• Comfortable juggling shifting priorities in a fast-paced environment.
• Based in South Africa, with access to a professional workspace or office environment.

Bonus Points If You Have

• Experience supporting executives across different time zones.
• Familiarity with managing follow-up workflows or basic project coordination.
• A process-driven mindset — always thinking about how to make things smoother and more efficient.
• Flexibility to occasionally work outside typical hours if urgent matters come up.

What You Can Expect

• Working from office workspace in South Africa. (Durban North)
• Work closely with an experienced, UK-based executive on meaningful projects.
• Be part of a dynamic, professional virtual work culture that values autonomy, communication, and trust.
• Hours aligned to UK business hours (throughout the year, 10 am UK time till 6:30 pm UK time)

How to Apply

Please send your CV via Indeed Portal

Job Types: Full-time, Permanent

Pay: R12 000,00 - R15 000,00 per month

Work Location: In person