Personal Assistant to Financial Director

7 days ago

KwaZuluNatal, South Africa Al Baraka Bank Pty Ltd Full time

**CORE PURPOSE OF THE JOB**
- To manage daily operations of the Financial Director by undertaking for the secretarial and administrative aspects to ensure smooth running in respect to all functions._

**MAIN FUNCTIONS OF THE JOB**

**Personal Assistant**
- Maintains diary and schedules appointments for the Financial Director.
- Screens all incoming calls as and when required and ensures messages left are given to the Financial Director within agreed time frames.
- Assists in compiling material and prepares PowerPoint presentations as required from time to time.
- Coordinates all travelling arrangements for Financial Director.
- Obtains signatures from the Financial Director on behalf of various departments within Head Office
- Coordinates meetings for Financial Director via Teleconference and videoconference.
- Undertakes for queries made by Financial Director and ensures feedback is provided.
- Provides support to reporting departments as per approval from the Financial Director.
- Assists with tasks that make the Financial Directors Office more efficient.

**Administration**
- Uploads EXCO reports prepared by Managers reporting to the Financial Director on the relevant electronic platforms.
- Compiles meeting packs for meetings Chaired by the Financial Director including but not limited to Information Technology, Finance and Projects Committees.
- Takes minutes at meetings as indicated above.
- Orders stationery for the Financial Director as and when required.
- Completes gift register for the Financial Director.
- Prepares payment requisitions relevant to the Financial Directors office.
- Obtains submissions from reporting departments for Board, Audit, Risk, Social and Ethics for Committee meetings.
- Attends to the updating of the agenda and matters arising items on the Microsoft Teams Boards in preparation for the monthly meetings held with Financial Director and each reporting manager.
- Attends to the updating of the agenda and matters arising items on the Financial Directors MANCO Microsoft Teams Boards. **Relief Duties**
Serves as a personal assistant to the Executive Office as and when required.

**QUALIFICATIONS**
- A Certificate of Relevant qualifications in Secretarial/ Administration will be required in order to meet the requirements of the role at the highest level of competence.

**PREFERRED EXPERIENCE**
- A minimum of 4-5 years’ experience as a Secretary / Personal Assistant
- Previous working experience in a Banking/ Corporate environment would be advantageous.

**KNOWLEDGE**
- Microsoft Office
- Secretarial skills
- Excellent Administrative Skills
- Knowledge on financial systems

Al Baraka Bank is an Equal Opportunity Employer. Applicants from the previously disadvantaged groups and people with disabilities will be given preference.

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