Senior Bookkeeper

2 days ago

Cape Town, Western Cape, South Africa Gearsupply Full time

Department:
Administrative

Location:
Remote

Compensation:
R R400.00 / hour

Description
About Us
Gearsupply is a fast-growing "talent & tech" platform transforming how used professional Audio-Visual equipment is bought and sold worldwide. We support sustainability by extending the life of high-value gear and give our team unique, behind-the-scenes access to major concerts, festivals, and production companies including the LA Dodgers, MGM, Caesars, Solotech, and Clearwing.

Role Overview
We're looking for a highly detail-oriented Senior Bookkeeper to manage full-cycle accounting, ensure all compliance filings are completed on time, and support our transition from QuickBooks to a modern ERP system. This is a remote role supporting a U.S.-based finance team in a fast-paced, scaling business.

Key Responsibilities
Compliance & Regulatory Filing

  • Prepare and submit all required monthly and quarterly sales tax filings on time.
  • File Unemployment Compensation Quarterly Tax Returns and complete annual statutory submissions (e.g., Ohio BWC True-Up).
  • Prepare all necessary financial information for company tax filings.
  • Investigate and resolve payroll-related issues immediately.
  • Ensure vendor payments and bills are processed accurately and promptly when funds are available.

Full-Cycle Monthly Bookkeeping

  • Perform monthly bank and credit card reconciliations.
  • Maintain fixed asset schedules and record depreciation.
  • Conduct AR/AP aging reviews and follow up on outstanding items.
  • Review and adjust inventory sub ledgers for accuracy.
  • Allocate principal and interest for all loan accounts.
  • Record accruals, payroll entries, and adjusting journals.
  • Ensure consistent, accurate categorisation of income and expenses.
  • Identify discrepancies and recommend corrective adjustments.

Cross-Functional Financial Operations
Collaborate with internal teams to ensure:

  • Customer invoices and payments are accurate and up to date.
  • Vendor invoices and payments are processed promptly.
  • Payroll is submitted correctly to our third-party payroll provider.

Monthly Reporting & Performance Insights

  • Assist in preparing monthly financial and performance reports for Gearsupply Direct & Marketplace.
  • Highlight key trends in revenue, margins, operating expenses, and cash flow.
  • Participate in monthly 15-minute Momentum Calls to review results and discuss financial or operational issues.

ERP Conversion Support (Project-Based)
Support the company's transition from QuickBooks to a new ERP system by:

  • Ensuring all QuickBooks data is accurate and ready for migration.
  • Clearing legacy items (e.g., 200+ unapplied customer deposits/vendor payments, incorrect tax postings).
  • Participating in Chart of Accounts redesign.
  • Assisting with setup of customer/vendor master data, inventory listings, valuations, and opening balances.

Skills, Knowledge and Expertise
What Success Looks Like

  • Flawless reconciliations completed monthly
  • Zero missed or late compliance filings
  • Accurate financial data that supports decision-making
  • A smooth ERP transition with clean, validated data
  • Proactive identification and escalation of issues

Ideal Candidate

  • 3+ years of experience in bookkeeping, accounting, or full-charge bookkeeping
  • Strong understanding of GAAP/IFRS principles, AR/AP workflows, and reconciliation best practices
  • Experience with QuickBooks (ERP experience a significant advantage)
  • Strong analytical, organizational, and problem-solving skills
  • Excellent communication skills and ability to collaborate across teams
  • Comfortable working in a fast-paced, scaling technology-driven environment

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