Fleet Controller

Job Title: Fleet Controller

Department: Operations

Company: TMT Services and Supplies (Pty) Ltd

Location: Stikland Depot

Job Type: Fixed term

Position overview

We are seeking an experienced and proactive Fleet Controller to oversee the operation, maintenance, and optimization of our vehicle fleet. The ideal candidate will be responsible for ensuring the efficient deployment of vehicles, cost-effective maintenance schedules, regulatory compliance, and the overall safety and performance of the fleet.

Key Responsibilities:

Fleet Operations, Coordination and Monitoring: The duties shall include but not be limited to:

• Oversee the day-to-day operations of the fleet, including scheduling, dispatching, routing, and driver assignments.
• Ensure optimal vehicle utilization and cost-efficiency.
• Maintain accurate records of fleet activities, including mileage, fuel consumption, and maintenance logs.
• Maintain visibility of all vehicles on the road and ensure timeous communication with drivers and stakeholders.

Vehicle Maintenance: The duties shall include but not be limited to:

• Develop and implement preventative maintenance schedules and inspections to reduce downtime and prolong vehicle life.
• Coordinate with internal maintenance staff or external service providers for vehicle repairs and servicing.
• Monitor and manage spare parts inventory and repair costs.

Compliance and Safety: The duties shall include but not be limited to:

• Ensure compliance with legal and regulatory requirements related to transportation and logistics.
• Monitor driver safety and behaviour using the fleet tracking software.
• Conduct regular vehicle inspections and ensure all vehicles are properly licensed and insured.
• Organize driver training programs and safety briefings.

Procurement and Budgeting: The duties shall include but not be limited to:

• Manage vehicle procurement, leasing, and disposal processes.
• Monitor and control fleet-related budgets, including fuel costs, maintenance expenses, insurance, and licensing fees.
• Negotiate with vendors for vehicle purchases, leases, and services.
• Ensure all vehicles and drivers comply with road traffic regulations, company policies, and safety standards.
• Monitor vehicle licenses, permits, and regulatory certificates to ensure they remain up to date.
• Support accident/incident reporting and assist with investigations where required.
• Drive adherence to preventative maintenance schedules to minimize downtime.

Data Management, Fleet Administration and Reporting: The duties shall include but not be limited to:

• Utilize fleet management software to track vehicle performance, fuel efficiency, and driver behaviour.
• Generate and present reports on fleet status, cost analysis, and performance metrics.
• Recommend improvements based on data analysis.
• Maintain accurate and up-to-date fleet records including mileage, fuel usage, service history, and trip logs.
• Prepare daily, weekly, and monthly operational reports on fleet performance, utilization, and costs.
• Support cost control measures and identify opportunities for operational efficiencies.
• Ensure trip sheets, logbooks, and other required documentation are completed accurately.

Logistics: The duties shall include but not be limited to:

• Monitor and coordinate logistics operations including transportation, warehousing, inventory control, and distribution.
• Liaise with suppliers, transport companies, and internal departments to resolve delivery issues.
• Maintain accurate records of inventory levels and order status.
• Analyse logistics data and provide reports to support operational decisions and identify areas for improvement.
• Assist with the development and implementation of logistics strategies and processes to optimize efficiency and reduce costs.
• Coordinate the return of goods, product recalls, and manage reverse logistics.
• Maintain and update logistics-related documentation including shipping instructions, customs paperwork, and delivery schedules.
• Support budgeting and forecasting for logistics-related expenses.

Education and Experience

· Matric or NQF equivalent.

· Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.

· Strong knowledge of vehicle maintenance, fleet software, and GPS tracking systems.

· Understanding of regulatory requirements related to commercial vehicle operations.

· Proficiency in Microsoft Office and fleet management software.

· Strong knowledge of logistics software and Microsoft Office Suite (especially Excel).

· Proven experience as a Fleet Controller or in a similar logistics/transportation role.

· Minimum of 2 years in a logistics, supply chain, or operations role.

· Ability to drive.

· Valid driver's license.

Skills and Competencies

• Strong attention to detail and excellent observation skills.
• Good problem-solving and analytical skills.
• Strong administration skills.
• Good communication skills for interacting with team members, law enforcement, and other stakeholders.
• Enjoy working in a team but also can work independently.
• Be patient, tactful, diplomatic, and approachable.
• Demonstration of customer service orientation.
• Willingness to travel.
• Flexibility to do shift work.

About TMT:

A guiding principle of our business is to build technology that essentially makes a difference. We are a South African company that has been in operation since 2002 with a rich history in servicing the Road Safety Enforcement, Public Transport and Safety & Security sectors.

We strive to bring together the latest technology with our industry experts to develop better, more efficient mobility experiences, and to quickly gain a deep understanding of the local mobility challenges our customers face and develop technological solutions that address the needs of both our customers and the citizens they serve.

At TMT, we believe that diversity drives innovation and strengthens our business value set. We are committed to fostering an inclusive workplace where individuals of all races, ethnicities, genders, abilities, people with disabilities and backgrounds are valued, respected, and empowered to thrive. Our hiring practices reflect our dedication to building a diverse team and creating equitable opportunities for all. TMT is committed to attracting top talent and welcomes all candidates who bring exceptional skills, fresh ideas, and a passion for excellence.

Should you wish to apply for this position, send your CV to

Job Type: Temporary

Contract length: 12 months

Work Location: In person