Administrative Assistant

2 days ago

Ottery, South Africa Outline (Pty) Ltd Full time

**ADMIN ASSISTANT VACANCY**

**RESPONSIBILITIES**:

- Assist with the switchboard
- Answer the reception doorbell
- Obtain courier quotes for outgoing orders
- Book outgoing orders with our couriers via an electronic portal
- Sort delivery notes and invoices
- Keep neat filing systems where required to do so

**-**Capture clockings information in Excel
- Capture weekly wage deductions information in Excel
- Data capturing in QuickEasy
- Fold and distribute payslips to factory staff weekly
- Assist in the factory in between admin tasks
- Capturing factory timesheets
- Check that supplier invoices/Delivery notes are correctly stamped and signed as per the Goods Receiving Process
- Post supplier invoices
- Capture Purchase Orders and liaise with suppliers
- Order office stationery and consumables
- Label files and boxes when necessary
- Update client job spreadsheets in Excel
- Capture the week's MEIBC and shifts in Excel
- Produce a weekly clocking report
- Match POs to invoices and invoices to statements
- Assisting with any other reasonable requests

In-house training will be provided for all tasks

**REQUIREMENTS**:
**Experience**:

- Minimum of 1 year of administrative experience is preferred.

**Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent attention to detail and problem-solving abilities.
- Effective communication skills, both written and verbal, to liaise with colleagues, suppliers, and transporters.

**Attributes**:

- A proactive and self-motivated individual with a strong interest in maintaining excellent stock control.
- Ability to work independently and as part of a team in a fast-paced environment.
- Reliable, punctual, and committed to maintaining high standards of accuracy and efficiency.

Pay: R7 000,00 per month

**Experience**:

- administrative: 1 year (preferred)

Work Location: In person

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