Warehouse Admin Assistant

1 week ago

Ottery, South Africa Outline (Pty) Ltd Full time

**JOB OPPORTUNITY**

**WAREHOUSE ADMIN ASSISTANT**

**RESPONSIBILITIES**:
**Order Processing**:

- Generate and print picking slips to ensure accurate order fulfilment by warehouse staff.
- Verify outgoing orders for accuracy and completeness before dispatch.

**Goods Receiving**:

- Inspect and verify incoming shipments against purchase orders to ensure accuracy and quality.
- Accurately record and post Goods Received Vouchers (GRVs) into the system.
- Assist in organizing and storing received goods in their designated warehouse locations.

**Outgoing Orders**:

- Weigh, measure, and record dimensions of outgoing orders for shipping purposes.
- Coordinate and book transportation for outgoing shipments.
- Prepare and print delivery notes, labels, and waybills for outgoing orders.
- Attach necessary documentation (e.g., tracker stickers, shipping labels) to outgoing orders.

**Purchasing and Inventory Management**:

- Source and procure materials as required, ensuring cost-effectiveness and timely delivery.
- Monitor and maintain optimal stock levels by conducting regular stock checks.
- Place purchase orders and verify order confirmations against POs, addressing discrepancies with suppliers.
- Maintain accurate inventory records and update the system regularly.

**System and Administrative Tasks**:

- Perform essential system operations to support warehouse and inventory management.
- Maintain organized and up-to-date records of all warehouse transactions.
- Assist in generating reports related to stock levels, order status, and shipment tracking.

**General Duties**:

- Collaborate with warehouse staff and other departments to ensure smooth operations.
- Perform any other reasonable tasks as required to support warehouse and administrative functions.

**REQUIREMENTS**:
**Experience**:

- Minimum of 1 year of administrative experience in stock control, inventory management, or warehouse operations is preferred.
- Familiarity with warehouse procedures, practices, and equipment is an advantage.

**Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent attention to detail and problem-solving abilities.
- Effective communication skills, both written and verbal, to liaise with colleagues, suppliers, and transporters.

**Attributes**:

- A proactive and self-motivated individual with a strong interest in maintaining excellent stock control.
- Ability to work independently and as part of a team in a fast-paced environment.
- Reliable, punctual, and committed to maintaining high standards of accuracy and efficiency.

Pay: R5 000,00 per month

**Experience**:

- admin in stock control/inventory management or whs ops: 1 year (preferred)

Work Location: In person

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