Administrative Assistant

1 week ago

Ottery, South Africa Outline (Pty) Ltd Full time

**ADMIN ASSISTANT VACANCY**

**RESPONSIBILITIES**:

- Assisting with the switchboard
- Answering the reception doorbell
- Booking outgoing orders with our couriers via an electronic portal
- Sorting delivery notes and invoices
- Keeping neat filing systems where required to do so

**-**Capturing clockings information in Excel
- Capturing weekly wage deductions information in Excel
- Data capturing in QuickEasy
- Distributing payslips to factory staff
- Assisting in the factory in between admin tasks
- Checking that supplier invoices have been correctly stamped and signed by goods receiving dept
- Capturing factory timesheets
- Posting supplier invoices
- Capturing Purchase orders and liaising with suppliers
- Ordering office stationery and consumables
- Labelling files and boxes when necessary
- Updating client job spreadsheets in Excel
- Assisting with any other reasonable requests

In-house training will be provided for all tasks

**REQUIREMENTS**:
**Experience**:

- Minimum of 1 year of administrative experience is preferred.

**Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer literacy.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent attention to detail and problem-solving abilities.
- Effective communication skills, both written and verbal, to liaise with colleagues, suppliers, and transporters.

**Attributes**:

- A proactive and self-motivated individual with a strong interest in maintaining excellent stock control.
- Ability to work independently and as part of a team in a fast-paced environment.
- Reliable, punctual, and committed to maintaining high standards of accuracy and efficiency.

Pay: R5 000,00 per month

**Experience**:

- administrative: 1 year (preferred)

Work Location: In person

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