Assistant Accountant

**JOB PURPOSE**

To assist the Group and Holdings Financial Manager in managing the financial processes. This will be achieved by driving the Aspen values: Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.

**KEY PERFORMANCE AREAS**

**Financial management and administration**:
**MONTHLY CREDITORS**
- Capturing of the following timeously with supporting documentation and ensure that it has been approved in line with the Framework:

- Supplier invoices
- Expense claims
- Travel invoices
- Creditor’s reconciliations:

- Preparation and payment of monthly creditor reconciliations within agreed payment terms
- All queries are followed up & resolved in the shortest possible timeframe
- Payments:

- Paying of all creditors inclusive of travel suppliers
- Selecting supplier reconciliations for payment
- Selecting expense claims for payment
- Obtaining relevant signatory reviews
- Ensuring that payments are made and released with no delays
- Attending to supplier/EA queries
- Suppliers/EA’s are updated as to the progress of their payments

**INTER-COMPANY TRANSACTIONS**
- Invoicing of intercompany charges
- Receipting of intercompany charges
- Preparation of monthly journals
- Preparation of intercompany confirmations
- Confirm intercompany balances with affiliates within the required deadline
- Completion of the IC tracker within 5 days of Cognos lock
- Ensure that outstanding items are kept to current and 30 days at a minimum

**FOREIGN PAYMENTS**
- Loading and vetting of all Inwards and Outward payments onto E-forex
- Loading of vendors on the e-forex platform
- Receipting of inward payments
- Obtaining relevant signatory reviews
- Timeous submission to the bank
- Ensure all BOP related transactions are processed

**CREDIT CARDS**
- Timeous processing of all credit card transactions in respect of the various cardholders
- Consult with the FNB credit card division on a quarterly basis to ensure that contact details for the cardholders are always up to date
- Ensure that credit cards are obtained for new qualifying employees
- Ensure that credit cards are returned and closed for all terminated qualifying employees
- Required form to be completed for new and returned cards inclusive of renewed cards

**PETTY CASH**
- Full Petty Cash procedure including reconciliation of the physical cash to the GL

**COMPLETION OF GENERAL LEDGER RECONCILIATIONS**
- Petty Cash
- Balancing of the creditors sub-ledger to the creditors general ledger
- Other ad hoc recons
- Preparation of quarterly BBBEE analysis
- Preparation of month end accruals
- GRNI - ensuring that no purchase orders older than 2 months to exist in GRINYA

**ADHOC**
- Assistance with projects as they arise
- Resolution of queries
- Assist with documents for internal and external audit

**JOB REQUIREMENTS**

**E**DUCATIONAL QUALIFICATIONS & EXPERIENCE**
- Degree/Diploma in Accounting or relevant qualification or experience
- Accounting Degree/Diploma
- 3-5 Years’ Experience in a relevant environment
- Previous experience within an SAP environment is preferable

***WORK-SPECIFIC SKILLS & EXPOSURE**
- Experience in working in a fast-paced Finance environment
- Experience in foreign currencies preferable

**SKILLS AND ATTRIBUTES**
- Must have excellent communication skills and have the ability to communicate professionally on financial issues
- Diligent, resilient and someone with unquestionable integrity
- Highly numerical with great attention to detail and deadline driven
- Ability to interact with all levels of staff
- Able to work under pressure - a calm, organized approach and ability to prioritize
- A self-starter with a high degree of analytical rigor
- Excellent time management
- Excel Knowledge

**KNOWLEDGE**
- An understanding of VAT legislation; IFRS; variance analysis
- Computer literate - Advanced in MS Excel and a fully integrated computer system e.g. SAP, Management Information systems etc.

**ASPEN COMPETENCIES**

BUSINESS:

- Results orientated
- Planning and organisational skills
- Teamwork
- Problem-solving and good judgment
- Responsibility & Accountability

PEOPLE:

- Team player
- Value people
- Cross-cultural skills
- Perseverance and tenacity
- Writing skills
- Credibility
- Pragmatic

SELF:

- Personal responsibility
- Honesty
- Ethical conduct
- Passion
- Curiosity / learning agility
- High standards
- Technical / professional knowledge

Aspen is committed to the principles of equal employment opportunity. Preference will be given to applicants from designated groups through a fair recruitment and selection process in line with Aspen’s Transformation Agenda.