Assistant Accountant

**QUALIFICATIONS & EXPERIENCE**:

- Matric
- Diploma or Degree in Cost or Financial Accounting
- Computer Literacy - MS Office, PowerPoint, advanced Excel, Sage Evolution is essential
- Experience on Sage Evolution
- At least 5 years relevant experience
- Ability to work under pressure
- Problem-solving and critical-thinking skills
- Ability to prioritise tasks and work independently
- Excellent organisational and planning skills with the ability to prioritize time and work effectively
- Pays attention to detail, displays a high level of integrity and is deadline driven.

**JOB OVERVIEW**

To coordinate and analyze the Company financial information monthly for the Company Accountant

**Responsibilities and Duties**
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**1. Creditors**
- 1.1: _
- Receive and check all payment requisitions in accordance with policies and procedures_
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- 1.2: _
- Ensure all supplier reconciliations are received timeously from the Bookkeepers and long outstanding queries are investigated and resolved._
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- 1.3: Manage timeous receipt of daily payment requests for payment._
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- 1.4: Ensure that the banking details on supplier invoices match that of the creditor being paid._
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- 1.6: Assist in loading of daily payments in the online banking system_
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- 1.7: Load new creditors on the online banking system_
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- 1.8: Obtain reserve bank approvals and ensure approvals are renewed before expiration_
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- 1.9: Provide monthly creditors age analysis for review._
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**2. Debtors**
- 2.1: _
- Prepare weekly debtors aging and follow up outstanding debtors with relevant Bookkeepers_
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- 2.2: _
- Provide an overview of all the outstanding payments by the clients or customers_
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- 2.3: Keep a record of all the payments that have been made_
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- 2.4: Work closely with the Bookkeepers and run monthly debtors’ statements for the Company according to deadlines and distribute accordingly._
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- 2.5: Prepare and balance monthly sales entries to General ledger_
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**3. Stock / Diesel reconciliations**
- 3.1: _
- Collating of all the diesel and stock reconciliations from the Bookkeepers ensuring they balance to the general ledger. _
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**4. Banks**
- 4.1: _
- Checking and cross-referencing accuracy of all daily payments loaded in the bank for payment before handing to Company accountant._
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**5. Fixed Asset Register**
- 5.1: _
- Manage Fixed and Leased Asset Register, calculate and processing of depreciation, ensuring the Asset Registers balance to the Balance Sheet._
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**6. Insurance**
- 6.1: _
- Assist the Company Accountant with any Company insurance claims_
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**7. Cash Book**
- 7.1: _
- Assist the Company Accountant with updating the cash book in the General Ledger_
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**8. Petty Cash**
- 8.1_
- : Responsible for checking and capturing Petty Cash floats in Sage _
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**9. Balance sheet Recons**
- 9._
- 1: Responsible for balance sheet provision accounts for Tyres, Legal, Audit and Prepaid_
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**10. Management Accounts**
- 10.1: Assist the Company accountant with Management accounts analysis resolving any queries and processing any required journals_
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**11. Year-End Audit**
- 11.1: Assist in the annual year-end audit_
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**12. Adhoc duties**
- 12.1: You will be required to perform ad hoc duties as and when requested by your manager._
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- 12.2: Functions and responsibilities listed in this job description may be changed from time to time, depending upon the operational requirements of the Employer, and within the parameters of the post held by the Employee._
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**13. Housekeeping**
- 13.1: You are required to always keep your work area clean and tidy. Failure to do so could result in disciplinary action._
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**14. Safety**
- 14.1: Always observe depot safety procedures to avoid any incidents_
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- 14.2: Reflective jackets are to be always worn when in the yard_
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