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Pa / Secretary

3 weeks ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 67176

**Job Type**
- Permanent

**Job Title**
- PA / Secretary

**Computer Skills**
- MS Excel,MS Word,MS Office

**Industry**
- Consumer Products - FMCG

**City**
- Johannesburg South

**Province**
- Gauteng
- Duties: Daily:
- Monitor MDs incoming callsRecord GRVs daily- Report any issues with returns to MD (GRVs)- Record diesel consumption per truck daily-
- Monitor company cell phone, pass messages onto sales- Documents/payments etc to be passed onto MD as and when required- Print COAs as and when required- Remind sales reps regarding daily reports (to be filed and handed to MD)-
- Obtain Purchase Orders for State Vet/Computer Repairs etc- Liaise with other Group plants as and when required- Duties: Monthly:
- Reconcile cell phone account- Reconcile diesel account- Prepare rebates for customers- Prepare reports for Sales- Monthly Statements to be sent to individual clients- Update telephone list, cell phone list, lockers allocation list as and when required- General:
- Travel and accommodation arrangements- Prepare documentation for Certificate of Original (online)- Prepare documentation for State Vet Permits- Prepare documentation for SADAC-
- Report any issues with phone lines/internet/computers/photocopiers to relevant service provider- General filing- Import of containers - maintain paperwork- Prepare Pro forma invoices as and when required- Price increase letter to be sent out to customers as an when pricing is adjusted- Christmas letter to be sent out at the beginning of December each year- The day before public holidays, memo to be put on the notice board as to when will be working on the specific public holiday- Submit/follow up on insurance claims- General day to day secretarial function- Print expiry labels for telesales- Print labels for the deli- Weekly switchboard relief (lunch time or as and when required)-
**Inherent Requirements**
- Matric- PA/Secretary experience at senior level- Excellent computer skills: Excel, Word, general correspondence typing- Shorthand a definite plus- Mature outlook, able to maintain strict confidentiality- Well spoken, well groomed- Stable work history**What Qualification**

**Minimum Qualification**
- Matric

**Status**
- Available