Assistant Personal Executive

7 days ago

Midrand, South Africa Premier Full time

**Purpose of the job**:
To provide effective office administrative and support function to the designated Executive Managers and teams in order to ensure the smooth running of the office.

**Responsibilities**
- To provide administrative support to the designated managers
- To ensure the confidentiality and security of all documents
- Act as a front line to the department (greeting and screening of visitors, answering telephone calls etc.)
- Organising diaries, including the scheduling of meetings, issuing of calendar invites and booking of conference / meeting rooms
- Maintains an efficient and accurate recording of documents and filing system
- Responsible for the provision of an effective and accurate diary management service
- Liaising with all customers on a professional manner
- Liaising with other team members and departments on behalf of the relevant manager
- Keeping record of information and preparation of documentation as instructed
- Responsible for the administration and booking of all travel arrangements and other logistic requirements
- Preparation of team’s expense and travelling claims
- Assist with group company board and committee planning, compiling, and circulating board packs
- Responsible for the planning of departmental events and meetings
- Managing external service provider’s invoicing and ensuring timeous payment
- Collating, tracking, and maintaining data sheets for the relevant manager
- Compile accurate and professional presentations and reports
- Ensuring all communication goes out timeously
- Display initiative in the coordination and efficient running of the office
- Assist with order capturing/Petty cash management and Forex requests as and when required
- Adhoc requests

**Qualification Requirements**:

- National Diploma - Administration and Office Management or Business Administration

**Experience Requirements**:

- 3-5 Years administrative experience at senior management level
- Excellent semantic skills
- Impeccable computers skills in all Microsoft Packages (Outlook, Word, Excel, PowerPoint)

**Key Outputs**:
**Other Requirements**:

- Must be methodical, organised, precise, accurate, neat, and tidy
- Has the ability to solve a range of ad hoc and recurring problems able to priorities multiple tasks effectively in a fast-paced environment
- Must be able to cope well with team and remain focused in a time of crisis
- Must be customer driven and committed to customer satisfaction
- Must have foresight and anticipate and prepare well in advance, enjoys setting targets and plans activities

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