Executive Personal Assistant

3 days ago

Midrand, Gauteng, South Africa Boardroom Full time R600 000 - R1 000 000 per year
Operational running of the Executive Office and all key stakeholders pertaining is managed effectively and efficiently, while exercising professionalism and confidentiality.

RESPONSIBILITIES
Stakeholder Engagement
  • Contribute to stakeholder engagement through engaging with internal and external stakeholders, finding out their needs/issues/concern and reacting to these by arranging meetings and events and drafting supporting materials to promote understanding and commitment.
  • Engage across all levels of the organisation, up to Board level.
Business Meetings / Events Arrangement
  • Schedule appointments, make arrangements for internal and external meetings and conferences, and organise travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time.
Operations Management
  • Provide operational support by performing a range of route activities using existing systems and protocols.
  • Exercise discretion in carrying out activities.
Work Scheduling and Allocation
  • Organise own work schedule to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.
Client & Customer Management
  • Help manage internal and external clients by carrying out standard activities and providing support to others.
Internal Communications
  • Use the internal communications system to access specific information.
Budgeting and Costing
  • Carry out simple tasks as part of the budgeting process.
Facilities
  • Support others by performing a range of facilities management activities.
BEHAVIORAL COMPETENCIES
  • Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.
  • Ensures Accountability: Holds self and others accountable to meet commitments.
  • Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
  • Communicates Effectively: Develops and delivers clear communication tailored to different audiences.
  • Drives Results: Consistently achieves results, even under tough circumstances.
  • Manages Complexity: Makes sense of complex and contradictory information to effectively solve problems.
  • Being Resilient: Rebounds from setbacks and adversity when facing difficult situations.
  • Instills Trust: Gains confidence and trust of others through honesty, integrity, and authenticity.
SKILLS
  • Planning and Organising
  • Account/Client Management
  • Verbal Communication
  • Policy and Procedures
  • Action Planning
  • Costing and Budgeting
  • Reporting
TOOLS
  • MS Office (Word, Excel, PowerPoint, Outlook)
EDUCATION
  • Grade 12 / SAQA Accredited Equivalent (Essential)
  • Secretarial diploma (Advantageous)
EXPERIENCE
  • At least 10 or more years' experience supporting executive management (Essential)

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