Office Administrator

To provide front-desk service and support to the Office.
- Welcome visitors and colleagues warmly, providing a friendly and professional demeanour.
- Be an ambassador for MASICORP at all times, set an example by engaging with colleagues and visitors in professional and friendly manner.
- Taking accurate messages for the colleagues when unavailable.
- Ensure that reception area is always tidy, clean and neat.
- Provide general administrative assistance as and other ad hoc administration duties when required.
- Keeping the office in good order.
- Handle day to day office administration
- Monitor, order and purchase of stationery and office supplies. Source best prices for stationery, groceries/office supplies, including placing of orders for the non-stock items and assume control and maintenance thereof; assist with ad hoc duties.
- Implement improvements to streamline and optimize office operations
- Administrative Support: Assist with administrative tasks, including filing, data entry, laminating, photocopying document management, and other clerical duties as assigned by the management team.
- Setting up of meetings.
- Responsible for refreshment prep for meetings and events.
- Managing the kitchen area.

**TO BE SUCCESSFUL IN THIS ROLE, YOU NEED TO**
- Be confident and courteous, vibrant and dynamic, respectful and polite.
- Customer Service Skills: Excellent customer service skills with a friendly and professional attitude. Strong interpersonal and communication skills to interact with people of diverse backgrounds.
- Have a lively personality with a spirit of initiative.
- Self-motivated, team player, action and results orientated.
- Attention to Detail: Meticulous attention to detail to ensure accurate data entry, stock and cash handling.
- Problem-Solving Abilities: Ability to think quickly and make decisions to address guest needs, resolve issues, and provide appropriate solutions.
- Integrity: Demonstrated reliability, honesty, and trustworthiness in handling confidential information, managing resources, and maintaining professional ethics.
- Portray good time management, discipline and organization skills.
- Resilient, driven and hardworking.
- Ability to work collaboratively within a small team but also to execute work independently and take the initiative when required.
- Must be well presented with a positive attitude whether over the phone or in person
- Must be professional, service orientated, open-minded, friendly, careful and diligent, empathetic and patient and always in control of emotions and action

**MINIMUM REQUIREMENTS**
- Matric / Senior Certificate
- South African Citizen or an incumbent who possesses a valid work permit.
- Able to commute and work in Fish Hoek, Monday to Friday, 8:30 am to 4:30 pm
- Proficiency Microsoft office (Word, excel, power point) and Google workspaces (Google docs, Google sheets)
- Well-spoken, presentable and proficient in English
- Experience in reception work will be advantageous

**Job Type**: Temporary
Contract length: 12 months

Pay: From R300,00 per day

**Education**:

- High School (matric) (required)

**Experience**:

- Administrative office or Reception: 1 year (required)

**Location**:

- Fish Hoek, Western Cape (preferred)

Application Deadline: 2024/10/15