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Executive Office Manager

3 weeks ago

Cape Town, South Africa Webhelp Full time

**Job Advert**
Are you a powerhouse of proactivity with an unwavering compass of ethical excellence? If you're passionate about helping people and are always willing to go the extra mile, here's your chance to drive your career forward as an Executive Office Manager for Webhelp SA’s Managing Director.

Join our global family where over 120,000 passionate individuals unite in over 60 countries each embracing a culture of success through unity, recognition and support. Welcome to our world where #ThinkHuman isn’t just our slogan, it's the Webhelp Way of Life.

As an integral part of our Central Administration Department, you'll contribute towards the success of our organisation, providing critical, professional and confidential administrative support to our senior leadership team.

As an Executive Office Manager, you’ll have the opportunity to build strong relationships with stakeholders at all levels, and represent our company during client visits, all while embodying our Think Human mantra and contributing to the creation of the "Webhelp Way."

Based in Cape Town, you'll be responsible for supporting the SA Managing Director and other key executives, coordinating meetings, managing travel arrangements, and ensuring the smooth operation of our Central Administration Department.

We’re looking for a steadfast rock, an organisational wizard, with professional poise. Besides your golden personality, you’ll need an impressive CV backed by proven experience and passion for helping others.

To thrive in this role, you’ll need to be an articulate and polished communicator to ensure effective information flow. A keen eye for detail will ensure nothing is missed or mistaken as you maintain efficient systems for information management while the innate ability to multitask and adapt to changing priorities and demands is crucial to thrive in this fast-paced environment.

Take your career on a transformative journey, together, we'll conquer challenges, celebrate victories and create memories that last a lifetime.

**What you’ll be doing**
- Coordinating and assisting in planning UK/Global executives' and clients travel arrangements, ensuring effective logistics, timely arrangements and a professionally welcoming experience
- Supporting the Operations Senior Leadership Team and handling ad hoc administrative tasks
- Overseeing the management of office requirements, including stationery, event/client/executive kitchens and perishables for external meetings
- Collaborating with other departments to ensure smooth communication, engaging in procurement processes and maintaining strong supplier relationships
- Supervising and guiding Frontline Administrators, fostering their professional growth and adherence to quality standards
- Contributing to the coordination of events e.g. SALT conferences, town halls and engagement activities
- Assisting in finance administration tasks (credit card statements, expense claims, and travel reporting)

**What you’ll need**
- Proven experience as an Executive Office Manager/Executive Assistant or similar role, supporting senior leadership in a fast-paced environment
- Bachelor's degree in Business Administration or related field (preferred)
- Innate ability to manage complex schedules and keep track of multiple tasks simultaneously
- Strong proficiency in office productivity tools and software
- Ability to handle sensitive and confidential information with discretion and integrity
- Demonstrated problem-solving skills and a proactive mindset
- Willingness to travel and provide remote support as needed

Job Reference: SA02475