Procurement Officer

Minimum requirements:

- 3 - 5 years’ experience within a procurement or purchasing related role
- Ability to analyse market trends and negotiate favourable terms with suppliers
- Must have a Valid South African driver’s license.
- Must have hands on experience in ICT Industry

Advantageous:

- Knowledge of international procurement, customs regulations, and logistics

**Responsibilities**:
**Financial Metrics/Operational Duties**
- Responsible for procuring IT goods and services as per company needs.
- Build and maintain strong relationships with vendors, manufacturers, and suppliers of branded items, ensuring they meet quality, cost, and delivery expectations.
- Coordinate with stakeholders to understand the specific requirements.
- Oversee the quality control process to ensure that items meet company standards.
- Work with suppliers to negotiate pricing, terms, and delivery timelines.
- Manage the procurement process for international suppliers, including sourcing, negotiations, contracts, and compliance with local and international trade regulations.
- Monitor global market trends and adjust procurement strategies to capitalise on opportunities.
- Coordinate logistics and international shipping to ensure timely delivery and cost-efficiency.
- Prepare and process purchase orders, follow up on outstanding deliveries, and resolve supply issues.
- Maintain effective communication with accounting to ensure timely payments to suppliers and on-time deliveries
- Ensure proper documentation and filing of proofs, samples, and artwork approvals for customer orders.
- Research new components and suppliers to support product innovation and cost-saving initiatives.
- Oversee and manage national rollouts, special events, and promotional projects.
- Ensure that all international purchases meet company standards for quality, cost, and delivery schedules.
- Liaise with customs and shipping companies to resolve any issues related to international imports and exports.
- Develop and maintain long-term, strategic relationships with key suppliers and vendors, ensuring a continuous supply of quality products at competitive prices.
- Regularly evaluate vendor performance through metrics such as price competitiveness, delivery times, and product quality.
- Conduct regular reviews of existing contracts and agreements, ensuring compliance with terms and renegotiating where necessary.
- Identify cost-saving opportunities and propose strategies to reduce procurement costs while maintaining product quality.
- Prepare regular procurement reports on spending, supplier performance, and procurement trends.
- Ensure all procurement activities comply with company policies, legal requirements, and industry regulations.
- Manage BEE-compliant suppliers as per the company’s BEE strategy and maintain a supplier base that meets required BEE ratings.
- Address any supplier non-compliance issues or risks, and take corrective action as needed.
- Maintain proper documentation of procurement contracts, orders, and communications.
- Assist with Ad Hoc tasks as required

**People**
- Performance must be tracked by yourself, and the onus is placed on you to set-up performance review meetings with the Line Manager.

**Compliance, risk and quality**
- Ensure 100% compliance with company policies and procedures.
- Adhere to 100% compliance with health and safety regulations.
- Ensure 100% compliance with relevant laws and regulations.
- Save all work, templates, and records monthly and yearly for audit, enquiry, or investigation purposes.
- Produce high-quality, neat, logical, and easy-to-follow work/templates/financial models with substantiated
- Save and back up final versions and documents chronologically.
- Declare all gifts and avoid accepting kickbacks, reporting any instances immediately.
- Declare any conflicts of interest upfront.

**Growth and new markets/products**
- Assist with projects as directed.
- Follow measures and steps to achieve short, medium, and long-term company goals.
- Develop and maintain key customer relationships.

**Skills and competencies**:

- Accountability: Takes full responsibility for tasks and outcomes
- Attention to Detail: Demonstrates precision and thoroughness in all aspects of work
- People Management: Effectively leads, motivates, and develops team members to achieve individual and organizational goals.
- Excellent problem solving and reporting abilities.
- Must be deadline and result driven.