Groups & Events Co-ordinator

7 days ago

Cape Town, South Africa Blaauwberg Beach Hotel Full time

GROUPS & EVENTS VACANCY AVAILABLE

We are currently seeking a Groups & Events coordinator to join our dynamic reservations team.
- Strong written and verbal communication skills **Ability to keep positive in an extremely fast-paced and demanding work environment** Language skills **Familiar with hotel environment** Excellent organizational skills **Excellent time management skills** Ensure that group events within the hotel meet the hotel’s level of quality standards **Preparing accurate quotations, making follow-up calls with prospective clients and holding meetings with clients who are interested in hosting an event** Follow through all client requirements and cohesively ensure all client requests are met along with the operations team **Conduct detailed function sheet meetings and assist operations team in preparation for upcoming events the hotel will be hosting** Maintaining a working relationship with vendors and venues. **Understanding the complex needs of different events, and diverse clients.** Planning event aspects, such as venue, seating, dining, and guest list. **Ability to delegate event planning tasks to other staff members where necessary.** Strong knowledge of venues and vendor offerings while taking clients on tours of venue possibilities. **Coordinating event entertainment, including music, performers, and guest speakers.** Attentive to the value of staying under budget while planning event specifications. **Issuing invoices and collecting payments in a timely manner and creating comprehensive and readable financial reports.** Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors, and managing take-down. **Communicating with marketing team to create effective advertisements for each event.** Anticipating and planning for possible different scenarios. **Creating sales opportunities for future events during client liaisons and during events.** Strong communication skills, and the ability to present event ideas and plans to client and vendors

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Salary Expectation?

**Experience**:

- Hotel groups & events: 3 years (required)

Application Deadline: 2025/03/15

  • Events and Entertainment Co-ordinator

    5 days ago

    Cape Town, South Africa Sun International Full time

    **Job Purpose** To oversee the planning, coordination, and delivery of an extensive portfolio of complex entertainment and events, including Grand Arena performances, suppliers, artists, entertainers, and related activities. The role is dedicated to delivering a world-class entertainment experience that enhances the brand’s reputation, strengthens its...

  • Group Events Co-ordinator Head Office

    7 days ago

    Cape Town, South Africa The Royal Portfolio Full time

    The Group Events Co-Ordinator at The Royal Portfolio works alongside the Reservations and properties’ teams to conceptuatlise, organise and execute any events and special occasions our Guests desire - living up to our Purpose, which is _“To give our Guests a complete experience and a perfect stay”.MAIN DUTIES & RESPONSIBILITIES *** - Delegating tasks...

  • Events And Entertainment Co-Ordinator

    3 weeks ago

    Cape Town, South Africa Rad Resources Full time

    Main purpose To oversee the planning, coordination, and delivery of an extensive portfolio of complex entertainment and events, including performances, suppliers, artists, entertainers, and related activities. The role is dedicated to delivering a world‑class entertainment experience that enhances the brand's reputation, strengthens its public image, and...

  • Events And Entertainment Co-Ordinator

    3 weeks ago

    Cape Town, South Africa Job Placements Full time

    Main purpose : To oversee the planning, coordination, and delivery of an extensive portfolio of complex entertainment and events, including performances, suppliers, artists, entertainers, and related activities. The role is dedicated to delivering a world‑class entertainment experience that enhances the brand's reputation, strengthens its public image, and...

  • Events Co-ordinator

    7 days ago

    Cape Town, South Africa ADvTECH Full time

    **Direct Reporting Line**: Head: Student Experience **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Events & Conference Co-ordinator

    2 weeks ago

    Cape Town, South Africa ASARA WINE ESTATE AND HOTEL Full time

    Asara Wine Estate & Hotel (Pty) Ltd in Stellenbosch, Western Cape is looking for a friendly, hardworking & reliable team player with excellent communication skills (Afrikaans & English) & attention to detail to drive the Events Department within our Estate. **DUTIES** will include (but not be limited to): Contacting potential leads - establishing &...

  • Marketing Co-ordinator

    7 days ago

    Cape Town, South Africa Recruitment Matters Full time

    Our client is looking for a Marketing Co-Ordinator to join their Food group team. - To execute marketing campaigns in line with the Franchisor’s marketing directives. - To develop new marketing initiatives aligned to the company’s goals that will assist in driving sales. - To establish the company brand image as trusted and professional. - Responsible...

  • Office Co

    2 weeks ago

    Cape Town, South Africa Sun International Full time

    The Office Co-ordinator for SunBet Cape Town will be responsible for providing a wide range of administrative, project, and transactional support of a responsible, confidential and complex nature to support the team in the implementation of various administrative processes, projects and activities in order to ensure a seamless and consistent delivery of...

  • Production Co-ordinator

    5 days ago

    Cape Town, South Africa King James Full time

    **Responsibilities (include but are not limited to)**: Print Production Manage client’s stationery print (cost estimates to end delivery and recon’s) Source litho/silkscreen/large format digital/short run digital print/ pad printing Check and approve printers’ proofs, creative must always sign off Colour passing if required Check of quality of...

  • Back Office Administrator and Booking

    7 days ago

    Cape Town, South Africa Pigalle CapeTown Full time

    **Job Title: Back Office Administrator and Bookings & Events Co-ordinator** **Job Overview**: **Purpose of the Role**: The primary purpose of this combined role is to ensure the smooth and efficient operation of back-office functions while delivering outstanding service in managing reservations and event coordination. This dual responsibility is critical...