Production Co-ordinator

1 day ago


Cape Town, South Africa King James Full time

**Responsibilities (include but are not limited to)**:
Print Production

Manage client’s stationery print (cost estimates to end delivery and recon’s)
Source litho/silkscreen/large format digital/short run digital print/ pad printing
Check and approve printers’ proofs, creative must always sign off
Colour passing if required
Check of quality of products prior to delivery
Ensure print deadlines are met
Instruct packing/ kit packing and distribution
Follow up with POD’s
Keep HOP up to date with all jobs in print
Source and procurement of all promotional elements (sourcing to delivery and recon)
Onsite activation management and co-ordination, this will be client facing Intercompany / Lead Agency / 3rd party billing
Open of job bags in Chase if required.
Work/ check with Client Services (CS) and ensure costs supplied by KJ Group companies are acceptable
Chase for the billing of the CE with CS
Issue PO to supplier
Issue BI’s to finance department
Follow up on when the job can be invoiced
Confirm if recon’s are required (cost estimate)
Reconcile and close all jobs Purchase Orders
Onboard suppliers
360-degree management of all PO’s Invoices

Check / manage invoices on Chase
Pull a report of PO’s without invoices each month and chase for outstanding invoices
Recons of all jobs
Follow up on account queries if necessary Other

Co-ordinate couriers (air and road) for all departments
Assist with any other work that may be required i.e. packing, wrapping, counting, sourcing etc.

**REQUIREMENTS**:
**Qualification / Experience / Skill**:
Relevant tertiary qualification
Proficient in MS Office (i.e. Word, Excel / Outlook etc.)
Minimum two years working experience as a Production Co-ordinator / Assistant
Project Management & Finance experience is essential
Advertising Agency experience
Experience working on / using Chase
A good command of the English language (both verbal and written)
Strong administration and organizational skills
Strong time management skills
Strong multitasking skills

**Strong numerical skills Personal Attributes**:
Team player with the ability to work independently
Ability to remain calm in a fast-paced environment
Ability to accept constructive feedback
Trustworthy
Proactive
Resilient
Accountable
Reliable
Solution driven / problem solver
Deadline driven
Meticulous with attention to detail



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