Secretary Innovation Office Research

1 week ago

Nelson Mandela Bay Eastern Cape, South Africa Nelson Mandela University Full time

**CORE PURPOSE OF JOB**:
To provide a secretarial, financial and logístical support service for the Innovation Office

**KEY PERFORMANCE AREAS**:
The Innovation Office at the Nelson Mandela University is responsible for the identification, protection, and management of the Nelson Mandela Universitys intellectual property (IP). The Innovation Office manages a number of projects and is involved in spin-off and start-up companies. The Secretary for the Innovation Office will form a key part of the team responsible for secretarial, financial, and logístical support for the office.

KEY PERFORMANCE AREAS:

- Secretarial and administrative support
- Contracts filing and information management
- Patents filing and IP register management
- Budgeting and financial administration
- Assist Nelson Mandela University spin off companies with administrative tasks

**CORE COMPETENCIES**
- In-depth understanding of office administration practices
- Able to work across multi-disciplinary areas
- Able to work with academics, professional support staff and students from a wide range of disciplines
- Strong organisational skills
- Budgeting and financial management skills
- Ability to handle multiple tasks given by different people and to prioritise tasks
- Experience in event management and logistics for meetings, workshops and seminars
- Ability to work independently as well as with teams
- Computer literate in MS Office
- Strong verbal communication and interpersonal skills
- Ability to maintain confidentiality
- Be customer focussed, discrete and recognise confidential information with integrity
- Ability to work under pressure
- Good public relations skills

DESIRABLE ADDITIONAL QUALITIES:

- Trustworthy and able to work without daily supervision; excellent team work ethic; values honesty, integrity and transparency.
- Excellent knowledge and several years of experience working with an enterprise resource planning system, preferably the ITS Integrator system
- A degree or diploma in a relevant area will be an advantage but is not a requirement

**REQUIREMENTS**:
**MINIMUM REQUIREMENTS**
- Matric
- Five years relevant experience in a similar role, where core competences have been gained

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