Senior Assistant Officer

Job Title - Senior Assistant Officer (post level 12) Job ID: 6004 - Organizational Unit - University of the Free State -> Vice-Rector: Operations -> Finance - Contract Type - Permanent - Occupational Level - Semi-Skilled - Location - Bloemfontein Campus - Bloemfontein, FS ZA (Primary) - Closing Date - 10/1/2025 - Description - Applications submitted through any other platform will not be considered.** - A detailed curriculum vitae and cover letter. - Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications). - A copy of your identity document (ID or passport in the case of foreign nationals). - Proof of registration with a Professional Body (if applicable). - A copy of your driver’s license (if applicable). - Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants). **Duties and responsibilities**: - Prepare attendance registers and confidentiality documents. - Schedule meetings and book venues for information and evaluation sessions. - Assist with minute keeping of tender meetings. - Prepare and place tender advertisements. - Responsible for facilitation and custodianship of tender openings. - Prepare monthly tender summary reports. - Responsible for following up of additional information, addendums to contracts and information required for mandatory and functionality review. - Provide support as back up to purchasers. - Assist with data capturing on supplier’s database. - Assist departments with tender requests and processing. - Conduct research and interpretation of different tender requests. - Prepare templates for different tenders. - Perform mandatory tender evaluation per tender and assist with functionality review of tenders. - Prepare and compile evaluation reports. - Review and interpretation of contracts. - Assist with back up in chairing information sessions and evaluation discussions. - Review of University Estate and ICTS tender submissions and reports. - Enforce UFS procurement policy. **Inherent requirements**: - A LLB degree on NQF Level 8 or a BCom Law degree on NQF Level 7 with a minimum of one (1) year experience in tender administration and facilitation. Or A National Diploma on NQF Level 6 in a related field with a minimum of three (3) years' relevant experience in tender administration and facilitation. **Recommendations**: - Relevant experience in Supply Chain Management preferably in higher education. - Knowledge of relevant legal practices and documentation such as POPIA, agreements (license agreements, service level agreements, etc), especially within higher education and financial environments. - Competencies - Recommendations: - Relevant experience in Supply Chain Management preferably in higher education. - Knowledge of relevant legal practices and documentation such as POPIA, agreements (license agreements, service level agreements, etc), especially within higher education and financial environments. - Required competencies: - Results oriented. - The ability to cope with a frequently changing environment and to adapt to evolving situations. - The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task. - Strategic thinking. - The ability to deal with several activities at a time. - The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. - Business Acumen: - The ability to adhere to rules and strictly follow work regulations. - Proficient in using MS Office and Microsoft and Adobe productivity suites. - Knowledge of PeopleSoft Finance - Broad knowledge of supply chain practices and policies - Understanding and drafting of legal documents - Proficiency in writing skills, numerical skills, advanced excel and computer skills. - Leading. - The ability to lead, take charge of situations, and offer opinions and directions to others. - The ability to be cooperative with others, display a good-natured attitude and encourage people to work together. - Building coalitions - The ability to be self-assured and at ease with people in all types of social situations. - The ability to make decisions through consultation, collaboration and working with close supervision. Assumption of duties: As soon as possible. Closing date: 10 January 2025 **Salary**: The annual remuneration package, including benefits is **_R388 426.59 - R487 479.38 _**per annum, depending on the budget available for the position, relevant work experience and qualifications. Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits. **Enquiries**: **General**: