Secretary - Cfo (Maternity Cover - 4 Months)

2 days ago

Brackenfell, South Africa Shoprite Group Full time

Closing Date- 2025/05/02- Reference Number- SHO250425-4- Job Title- Secretary - CFO (Maternity Cover - 4 Months)- Job Type- Contract/Fixed Term- Location - Country- South Africa- Location - Province- Western Cape- Location - Town or City- Brackenfell, Cape Town- Purpose of the Job- Job Advert Details- Job Category- Finance- Job ObjectivesEvents Coordination:

- Lead the planning and execution of large-scale events, such as conferences or corporate retreats.
- Develop strategic event plans, including timelines, resources, and contingency plans.
- Manage a team of support staff and volunteers, providing training and guidance.
- Conduct post-event evaluations to assess outcomes and identify areas for improvement.
- Foster relationships with key stakeholders and sponsors to enhance event success.

Stakeholder Engagement:

- Welcome clients and visitors with professionalism and attend to all calls promptly.
- Establish good relationships with teams, internal and external stakeholders to uphold office efficiency and effectiveness.
- Serve as the primary liaison between internal and external teams, clients, and vendors, ensuringtimely and efficient handling of queries and requests.
- Facilitate the seamless exchange of information among stakeholders.
- Offer comprehensive administrative support to the leadership group and their teams to promoteeffective and efficient operations within the organisation.

Communication Facilitation:

- Prepare and maintain attendance records, minutes, agendas, and other meeting content and datafor presentation.
- Provide assistance to Senior Managers with diary management.

Document Management:

- Categorise documentation based on relevance and accessibility.
- Review existing document management systems to ensure compliance and efficiency.
- Maintain organised records to support easy retrieval and reference.
- Optimise documentation processes to streamline information flow.

Project Management:

- Monitor project timelines and deliverables to ensure adherence to schedules.
- Resolve any issues or obstacles that arise during project execution.

Process Improvement:

- Proactively plan and execute the efficient running of the office to ensure a well-maintained officeenvironment that meets the requirements of the team.
- Co-ordinate all administrative tasks for onboarding and termination of team members.
- Process invoices, raise Purchase Orders (POs), and follow up on payments where required.
- Maintain records of payments and financial activities and support with the compilation of financial reporting.

Strategic Planning Support:

- Compile and capture data for monthly and quarterly reporting purposes.
- Undertake research as requested by General Manager direct reports.
- Coordinate and support the identification and execution roll-out of improvement projects.
- Qualifications- Degree or Diploma in Office Management or a related field - (essential).
- Experience- 2-4 years’ experience in supporting and executive role with a good understanding of project services.
- Knowledge and Skills- Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential).
- Experience in a retail or FMCG environment - (desired).

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