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Corporate Treasury Secretary/administrator

3 weeks ago

Sandton, South Africa IDC Full time

**JOB PURPOSE**

To efficiently provide secretarial and administrative support to the Head of Department and the Treasury Team to achieve the business objectives of the department.

**MAIN DUTIES AND RESPONSIBILITIES**

**_ Secretarial Functions _**
- Provide secretarial support and general administrative function to the Head and team members
- Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actioned
- Arrange and manage meetings or events and supporting logistics
- Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint
- Making travel arrangements and processing claims for the Head and team members (as required)
- Process the department’s expenditure and / or invoices.
- Facilitate maintenance of office equipment
- Facilitate the on boarding of new staff members joining the team
- Maintain an updated contact list for the department
- Provide an efficient customer service to internal and external customers
- Ensure preparation for roadshows, Investment Management Forums (IMF) information and other forums as may be required.

**ADMINISTRATION ROLES**:

- Process the invoice relating to regulatory service providers linked to the bonds, JSE
- Understanding of the SAP/ Treasury system in as far as loans and investments are concerned
- Receiving and distribution of lenders queries
- Managing department’s budgets and reconciliations
- Facilitation of Lenders breakfast, bond road shows and international meetings
- Update on lenders briefs, on most recent events
- Manage projects run by Treasury and timelines management
- Understanding financial information, interpretation, and analysis
- Assisting in the administration of lenders convents management
- Preparation of reporting activities of the team for ALCO, EXCO and credit review and pricing
- Assist with the drafting Compliance Certificates and Anti-Money Laundering letters

**Job Requirements** KNOWLEDGE AND EXPERIENCE**
- 2-5 Years prior administrative or secretarial experience would be ideal
- Ability to think independently/laterally and have a logical approach to problem solving;
- Good communication skills and a ‘hands-on’ approach is required
- Displays ethical behaviour and maintains personal and professional integrity
- Knowledge and experience of the following systems: MS Word, PowerPoint, Excel, Outlook, SAP, SharePoint and Docupedia
- Prior experience in a Financial Services administrative environment would be an advantage
- Understanding and knowledge of the investment process would be an advantage
- The ability to operate in a multi-tasking and demanding environment

**QUALIFICATIONS**
- Minimum: National Diploma in Financial Management/Business Economics/Accounting
- B.Com degree will be an added advantage

**TECHNICAL/FUNCTIONAL COMPETENCIES**
- Project Management Skills
- Planning and organizing skills
- Attention to Detail
- Business Acumen
- Ability to work effectively under time pressure
- Problem solving
- A flair of numbers

**BEHAVIOURAL COMPETENCIES**
- Relationship building and networking
- Good Communication Skills
- Coping with Pressures and Setbacks

Job Reference: IDC00037