HR Assistant

5 days ago

Johannesburg, South Africa African Recruitment Full time

**1.** **Provide relief to reception**
- Take the switchboard off “night line”
- Welcome all visitors in a professional manner
- Informing the relevant person of their arrival
- Receiving incoming courier parcels
- Indicating birthdays, greetings and announcements on the LCD screen
- Receiving the daily newspaper and delivering it to the coffee room by 9h00

**2.** **Reception Administration**

In the event where the Receptionist is on leave, additional functions are:

- Receiving and distributing of all incoming faxes, documents, parcels, post and courier bags to relevant staff
- Any parcels and / or post addressed to MD / CFO should be signed for and PA to be notified
- All post to be distributed to the relevant pigeonholes
- Sending of all outgoing courier bags and post
- Courier parcels to be send via Express
- Overnight courier bags to our various branches are to be sent on a daily basis when requested
- Waybill for each bag needs to be filled in and placed in plastic pocket on top of courier bag
- All documents need to be placed in a courier bag, Express needs to be phoned to collect the bags from reception
- A signed copy of the waybill needs to be kept and filed
- Remove outdated notices on notice board next to reception on the ground floor and placing of new ones

**3.** **HR Administration**
- Archiving staff files
- Collect PPE / uniform forms issued yearly
- Assist HR Manager with any ad hoc duties

**4.** **Staff files**:

- Ad hoc audit of staff files (quarterly)
- Follow ups on outstanding information
- Assist with electronic filing

**5.** **Ad Hoc**
- General HR filing
- Assist in making files for the HR Department when requested
- Request and collect all personal information update and beneficiary forms on a yearly basis
- HR meeting minutes
- Facilitate wellness day and blood drives
- Assist HR Manager and Payroll Manager on projects
- Telephonic confirmation of employment

**6.** **Performance Management**
- Collect, capture and follow-up on performance appraisals on a bi-annual basis

**7.** **Recruitment**
- Assist with setting up relevant tests for screening process
- Complete reference checks
- Screen for CVs on internal portals

**8.** **Induction**

Assist Recruitment Consultant with induction training

**Job Types**: Full-time, Permanent

**Education**:

- Diploma (required)

**Experience**:

- reception and switchboard: 1 year (required)

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