Office Administrator/ Frontline

1 week ago

Durban, South Africa RJPersonnel Full time

2years
- Coordinating office activities and operations to secure efficiency and compliance with company policies
- Procurement, tracking and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Booking conferences, meeting, and/or training facilities if and when required.
- Scheduling and attending meetings while also taking minutes if and when required.
- Organising staff's travel and accommodation requirements
- Manage agendas/travel arrangements/appointments etc., for the senior management
- Assist all Senior associates whenever necessary
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Provide administrative support for the Executive Assistant
- Perform on request, administrative tasks for Management:

- Photocopying
- Acquiring of or dissemination of information
- Arranging for the storage of records
- Facilitation of logístical needs
- Facilitation with office/departmental social activities
- General filing, monitoring and controlling internal requests
- Any other ad hoc duties as directed by the Line Manager.
- Submit timely reports and prepare presentations/proposals as assigned and within agreed deadlines
- Consolidation of expense claims submitted by associates as per agreed requirements
- Maintain a positive attitude
- Take ownership of driving your career development (skills and knowledge)
- Plan and priorities, demonstrating abilities to manage competing demands to achieve agreed deliverables
- Communicate effectively, maintain relationships
- Follow any lawful and reasonable instruction from your line manager
- Act as part of the Executive Support team by assisting other members of the team to achieve common goals

**Qualifications and Experience**:

- Matric
- An administration certificate will be advantageous
- 2 or more years of office administration experience
- Proven experience as an office administrator, office assistant or relevant role

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