Office Coordinator

6 days ago

Stellenbosch, South Africa Surgo HR & Training Full time

Are you energetic, motivated, and forward-thinking? At our client you will have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun. We take on all challenges and dream big

**In your role you will be responsible for**:
Office supplies | Replenishment of office supplies and ordering of equipment when necessary:
Milk, Sugar, tea, cleaning supplies, lunch for cleaner, toilet paper, ordering of coffee beans, stationary and anything ad hoc (hand towels/sanitizer)

Visitors | Meeting and greeting of visitors and couriers at the door, Applies to interviews as well

Cleaning and tidying | Supervising and organizing of the cleaners

Making sure meeting rooms are tidy and ready

Managing cleaner to make sure the offices are clean and tidy

Hand paper towels are filled in all bathrooms

Hand paper towels are placed throughout the office

Sanitizers are filled

Toilet paper filled in all the bathrooms

Team communication | Communicating and keeping the team up to date with current and new information/request or requirements For example load shedding schedule

Any team related communication with regards to the office

COVID policies and procedures | Coordinating and taking ownership of COVID activities and operations to ensure efficiency and compliance with company policies

Make sure everyone signs in everyday

Office events | Coordination of any team activities in the office, For example Gin Fridays - buy tonic, snacks and other beverages

Birthdays - ad hoc buying of cake/cupcakes if it is someone’s Birthday in the office

Office maintenance | Quotes, supplier management and quality control

Sometimes it would be required to organize some office maintenance with Rank or an outside supplier, depending on the situation

Office security | Ensuring that building is locked up and alarms set each evening

In the case of load shedding or a power outage, some team members have keys for the front door and there are also keys distributed throughout the office

Close and lock the windows before leaving everyday

Make sure the back door leading to the stairs is locked

HR assistance | Assist if needed

Support with liaising with recruitment agencies

Advertising vacancies

Setting up interviews

Onboarding paperwork / activities

Key Requirements and Skills

Highly Organised

Problem solving skills

Experience in a fast-paced multi region environment

Communication skills (Written & Verbal)

Attention to detail and the ability to multitask

2 - 4 years recruitment experience

Own transport

Highly proficient in the English language

Extremely professional manner

Attention to detail

Based in Woodstock

**Remuneration & Benefits**:
Monthly base salary R15,000 - R20,000 (depending on experience)

International exposure

**Working Hours**: SA Working hours (Monday to Friday)

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