Events Coordinator

Job Description

Organising and plans logistics for company meetings, special events and conferences

Hello Future Events Coordinator

Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that make it happen.

As part of our team, you will be surrounded by unique talents, diverse minds, and an adaptable environment that lives up to the promise of staying curious. Now’s the time to imagine your potential in a team where experts come together and ignite effective change.

Are you someone who is:
Hands-on, well organized, and have attention to detail with excellent people skills then this role is for you.
- Must have a minimum of 2-3 years events experience (not negotiable)
- Minimum of 2 years relevant operational experience at business level
- Certificate or Diploma in Events Management / Events Planning
- Virtual events experience
- Understanding of project management principles
- Understanding of the procurement process
- Worked with budgets
- Understanding Event Risk Management- MS Office (Powerpoint, Word and Excel) and Outlook- MS Teams and MS Teams Live- MS Forms- RSVP Management Software

You will have access to:

- Opportunities to network and collaborate.
- A challenging working environment
- Opportunities to innovate.

You will be a match if you can:

- Organize and plans logistics for company meetings, special events and conferences.
- Manage own costs and expenses associated with role to enhance cost effectiveness.
- Assist and deliver exceptional events (physical, virtual and hybrid events) on time, within budget, that meet the client’s expectations - operate within budget and optimise cost efficiencies - obtain approve from Head of Events.
- Deliver exceptional service that exceeds customers’ expectations through proactive, innovative, and appropriate solutions - come up with suggestions to enhance the event’s success.
- Cultivate and manage objective working relationships with a variety of stakeholders, including customers and senior staff members.
- Analyze all aspects of events post implementation and report accordingly.
- Comply with governance in terms of legislative and audit requirements and appropriately manage all related risks.
- Successful implementation and delivery on approved projects within budget from inception to close.
- Ensure communications and relevant collateral are aligned to Brand standards.
- Continuously assess own performance, seek timely and clear feedback and request training where appropriate
- Event administration - implementation of events from beginning to end - manage all event logistics and operations and obtain approval from Head of Events
- Adhere to the various event policies and processes as set out by FNB eg. Vendor and procurement process
- Ensure event runs smoothly and to resolve any problems that might occur.
- Support the Events Team in the delivery of business objectives.
- Assist and or co-ordinate/manage desk drops, hampers and gifting proposals, sourcing, distribution, budgeting and communication.
- Assist and or co-ordinate/manage any event and engagement campaigns where and when needed.
- Source and negotiate with vendors and suppliers.
- Assist the Events Teams with all staff engagement office administration and reporting.
- Must be willing to travel as the position requires travelling and working after hours when running with an event.
- Provision of an efficient administration service through careful and timeous planning, reporting and updating of all related information.

Skills Required:

- The ability to plan and organize all aspects of an event.
- Decision-making skills.
- Attention to detail
- Creative thinking and be innovative
- Excellent verbal and written communication skills.
- Strong time and self management skills.
- Problem solver
- Assertive
- Flexibility
- Good Networking skills
- Team player
- Customer service orientated

Additional Requirements:
Job Details

30/01/25