Regional Fleet Manager

**POSITION**: Regional Fleet Manager
**REPORTS TO**:Senior Manager, Fleet (Regional Fleet Manager)

**SUBORDINATES**:Fleet administrator and fleet co-ordinator

**MAIN PURPOSE OF JOB**:The incumbent will be responsible for ensuring the effective running of the fleet within the region by ensuring the maximum number of serviced and reliable vehicles is available for deployment. The incumbent is also responsible for analysing all available fleet information to ensure optimal utilization of vehicles and report back to business.

**1. QUALIFICATION & EXPERIENCE**:

- Relevant Degree or three year diploma - Fleet or Transport Management
- Experience in fleet essential
- 5 years’ experience at Middle Management level
- People Management experience with a proven track record of employee engagement and development
- Stakeholder management

**2. JOB REQUIREMENTS & OTHER ATTRIBUTES**:

- Computer Literate (MS Office, advanced Excel, PowerPoint, Internet)
- Financial acumen
- Extensive travel between Inland and Coastal KZN

**3. COMPETENCIES**(TECHNICAL & BEHAVIOURAL)**
- Action oriented
- Assertiveness
- Functional technical expertise
- Change management agent
- Problem solving
- Managing and measuring work
- Drive for results
- Negotiating
- Aligning for performance
- Safety awareness
- Time management

**4. KEY PERFORMANCE**AREA**

**4.1 OPERATIONS**
- Liaise with Branch and Operations Managers and Local Fleet Co-ordinators concerning the running of their sub-fleets
- Fuel consumption
- Pre-trip inspections
- Ensure the correct servicing and mechanical maintenance of the fleet through controlling the performance
- Securedrive violations
- Tyre management
- Control and direct the activities of Local Fleet Department concerning requirements, performance and trend activities, guidelines and deadlines of and reporting of Local Fleet Co-ordinators and Administrators
- Endeavour to reduce Motor Vehicle Accidents within the Region
- Maintain good working relationships with suppliers and service providers to ensure prompt attention to company requirements
- Maintain records and statistics to provide data for proactive and reactive measures and planning
- Assist Management to plan for the effective usage and control of vehicles under their supervision
- Authorize the procurement and cancellation of fuel cards
- Monitor and provide feedback to managers regarding fuel consumption
- Scrutinize fuel reports received from suppliers to ascertain correct fuel consumption
- Sample controls of vehicle monitoring equipment to determine levels of excessive idling and advising management of the outcome
- Liaising with management to leverage of best practices within Fleet department
- Implement all fleet SOPs

**4.2 FINANCE MANAGEMENT**
- Prepare for the purchase of capital items and assets (including lease vehicles)
- Plan and authorise the purchase of consumables and maintenance of vehicles for region
- Asset management
- Implement three quote system for all procurement
- Work closely with the Finance department monitor expenditure and invoicing
- Assist in budget preparations and management

**4. 3 EHS**
- Set the tone and advocate Zero Harm initiatives and implement strategies to ensure employee health and safety
- Ensure legal compliance of fleet
- Manage accidents

**4.4 HUMAN RESOURCE MANAGEMENT**
- Pro-actively engage with employees to ensure optimal work performance, employee satisfaction and low attrition rates in an environment prone to employee development
- Recruitment and development of talented employees in conjunction with the Human Resources department
- Quarterly performance management review and discussions with direct reports

**4.5 CUSTOMER SERVICE**
- Reduce vehicle off the road incidents
- Discuss and plan turn back process
- Discuss and plan maintenance schedules
- Ensure timeous fitting of equipment: tracking unit, bullet proof glass, vehicle branding
- Identify potential fleet problem areas/challenges
- Management of all customer vehicle-related complaints..

**5.**PERFORMANCE STANDARDS**
- Ensure monitoring of motor vehicle accidents
- Ensure maintenance and tracking and re-issuing of fuel cards at the correct intervals
- Ensure required reporting is compiled accurately and distributed timeously to all relevant parties
- Ensure that all vehicle and fleet monitoring tools are managed and actioned
- Ensure fuel card management and compliance to fuel card policy
- Ensure satisfactory and accurate records from service providers
- Ensure monthly reviews are conducted with Regional & Branch management on fleet performance and strategies
- Ensure all necessary admin is completed
- Ensure accurate forecasting and cost reduction initiatives to increase profitability and contingency planning
- Ensure that asset allocations are correct and executes
- Ensure safety awareness programmes as per Zero Harm strategy are followed
- Ensure all vehicle accidents are investigated thoroughly
- Ensure that process are followed with c