Project Administrator

2 days ago

Johannesburg, South Africa Bitco Full time

Position:
Project Administrator

**Location**:
Gauteng

Department:
Build

Reports to:
Project Manager

Reference:
GP - 2025/15

Date Posted:
12 August 2025

Closing Date:
26 August 2025

Link Africa EPC (Pty) Ltd is seeking a skilled Project Administrator to join our team based in Gauteng.

**Main Purpose**:
**Minimum Requirements**:
Qualifications:

- Matric/Grade 12 certificate
- Project Administration qualification preferred

**Experience**:

- 3-5 years of experience in project administration
- Previous experience in construction/telecommunications industry preferred
- Proven track record in advanced MS Excel (e.g. pivot tables)

Knowledge:

- Knowledge of route planning preferred
- Familiarity with EXFO Fast reporter software a plus
- Understanding of Local Authority regulations essential
- Knowledge of project management principles preferred

**Skills**:

- Strong commercial and financial acumen
- Excellent communication skills
- Efficient time management
- Effective administrative capabilities
- Advanced proficiency in Microsoft Office

**Competencies**:

- Flexibility and adaptability
- Proactive and self-motivated
- Deadline-driven
- Keen attention to detail
- Organisation and coordination skills
- Strong team player

**Responsibilities**:

- Monitoring and updating project information on internal systems (e.g. O2CAP, Solid, TWYN)
- Ensuring timely issuance of purchase orders and picking slips
- Arranging Kick Off Meetings with relevant stakeholders as needed
- Following up on outstanding documents and information from Project Leaders and contractors
- Tracking and updating CACs, TOCs, FACs, OTOCs, and billing information on internal and external systems
- Processing subcontractor invoices and addressing any variations or queries with Finance
- Ensuring accuracy and completeness of documentation before handover to internal functions and clients
- Managing documents and uploading them to systems/SharePoint
- Providing general administrative support to the Implementation team
- Taking minutes when required
- Producing weekly progress reports for internal and external stakeholders
- Performing ad hoc duties as needed

The Project Administrator will work closely with the following stakeholders:
**Internal**
- Network Planners
- Finance department
- Supply chain department
- Project Leaders
- Implementation Managers
- Service Delivery Managers
- Sales Admin/Key Account Managers
- Network Engineers

**External**
- Contractors
- Clients when necessary

**Working Conditions**:
The Project Administrator will work regular business hours in an office setting. Overtime may be required at times. The role involves a significant amount of time sitting and working on computers.

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