Manager: Records and Information Management

**Job Advert Summary**:
As change has swept across the sector in South Africa the socio-economic makeup of agriculture has altered, bringing new entrants from historically disadvantaged backgrounds on to the land, these new farmers, facing the challenges of establishing sustainable agri-businesses across the agricultural value chain, the company has been a commercial lifeline offering appropriately designed financial products that facilitate personal and commercial viability in a sector that is vital to the sustainability of South Africa and its people.

**Minimum Requirements**:

- Bachelor’s degree (NQF Level 7) in Information and Library Science
- 5 years experience Records, Information Management & Archiving
- 7 years experience at management level
- Legislation
- Policy and Procedures
- Business Acumen
- Business Process and Performance Management Principles
- Risk Management
- Database development and management
- Financial Principles
- Extended hours as and when required.

**Duties and Responsibilities**:
**1. Plan and review the records and Information management strategy and function for the Bank**
- Plan and organise the Records Management Function for the Bank
- Plans, organizes, directs, reviews, coordinates, and establishes controls for all Bank’s records activities.
- Design, establish and maintain a five year records and information management strategy aligned to the Corporate vision
- Serve as the Land Bank’s technical expert on Bank-wide electronic and non-electronic records management issues.
- Design, implement and administer specialized records management systems
- Managing the preservation of records with corporate memory and heritage
- Identify, organize and control information
- Develop, review and implement approved policies, procedures and systems
- Perform periodic review and update of policies, procedures and systems to ensure they support the goals of Business Unit and strategies of Land Bank
- Provide a Policy framework to guide staff in the management of their records and use of the Bank’s records systems
- Ensure compliance with relevant legislation and regulations
- Implement and enforce records retention policies and procedures.

**3. Electronic Records**
- Managing the changeover from paper to electronic records management systems.
- Overseeing the management of electronic information and consults with the IT to assure that records management technology in use is consistent with Land Bank’s enterprise architecture.

**4. Manage Operations**
- Manage the Records Management Department.
- Allocate the correct resources to the work and resolving problems which have been escalated.
- Hire and train records amanagement staff and champions
- Ensures that Land Bank personnel are knowledgeable and kept current about records management principles and requirements, and that they receive records management training appropriate to their needs.

**5. Maintain stakeholder relationships**
- Facilitates communications among these offices in matters relating to records/information assets and the management of risks to those assets.
- Establish and maintain co-operation with internal stakeholders to ensure effective implementation of records management within the organisation.
- Manage the communication of the Records Management strategy, policies, systems and processes throughout the organisation to enhance implementation.

**6. Archiving, Auditing, Disposal of records**
- Draw up the yearly audit/ inspection plan & timelines
- Ensure adherences and target dates are met
- Check compliance & take corrective actions
- Escalete no adherence to Excutive Legal
- Provide litigation and investigation support for all divisions and subsidiaries for assigned business units.
- Manage project’s risk register to ensure all controls are addressed effectively

**7. Departmental and People Management**

**Performance Management**
- Analyse the business plan to determine the applicable deliverables and targets
- Conduct performance planning session and Track and monitor performance in accordance with performance contracts
- Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary

**Capacity Planning**
- Determine the human capital requirements, in accordance with the expected deliverables and current capacity
- Secure the human capital requirements to ensure that deliverables will be met in accordance with the expected targets
- Set and achieve employment equity targets.

**Financial Management**
- Setting and reviewing budgets and managing costs
- Manage expenditure and ensure no fruitless expenditure
- Adhere to financial guidelines and thus ensure proper control over expenditure