Administrative Assistant

2 weeks ago

Southern Suburbs, South Africa MVIA Full time

**Coltman Code**is seeking a motivated and detail-oriented **Administrative Assistant** to support our project and operations teams. This role is ideal for someone who is organized, communicates clearly, and wants to gain hands-on experience in a dynamic, fast-paced environment. You’ll play a key role in ensuring smooth operations, effective internal communication, and well-maintained documentation across our projects.

**Responsibilities**:

- Schedule meetings, prepare agendas, and keep track of upcoming meetings and appointments
- Record, prepare, and distribute meeting minutes and follow up on action items
- Maintain and update internal team members on client communications
- Gather, compile, and distribute weekly and monthly client reports
- Collect, organize, and maintain project documentation including scoping documents, contracts, and proposals
- Gather API documentation and conduct research during scoping phases
- Track project deliverables, deadlines, and ensure timely follow-ups
- Update and maintain project management tools
- Assist with tracking resource allocations across projects
- Organize and maintain project files and records
- Assist in preparing presentations, proposals, and other client-facing documents
- Provide ad-hoc administrative and operational support to the Project Manager
- Matric / Grade 12 Certificate (required)
- Good command of English - both written and verbal
- Strong organizational and time management skills
- Basic proficiency in Microsoft Office or Google Workspace
- Ability to manage multiple tasks and work independently
- Familiarity with project management tools (e.g. Trello, Asana, Jira) - Advantageous
- Strong attention to detail and a proactive approach to problem-solving
- A positive attitude and eagerness to learn

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