Administrative Controller: Payroll
7 days ago
**Job Advert Summary**:
**Minimum Requirements**:
- National Diploma
- Certificates in Payroll (Advantageous)
- Computer literacy (Advanced)
- Business English: Fluent
**Duties and Responsibilities**:
**Payroll Administration**
- Capture and administer all input on payroll system for respective branches
- Perform calculations according to input received.
- Control input by verifying dummy payslips for accuracy/making changes if necessary.
- Print, fold and pack monthly payslips to branches.
- Ensure Master data integrity and maintenance of payroll data / records (electronic & manual).
- Liaise with third parties
**Reconciliations and Reporting**
- Investigate and resolve general ledger and payroll account queries.
- Prepare scheduled and ad-hoc financial reports from HR systems.
- Reconcile payroll-related general ledger accounts promptly.
- Serve as a liaison between Payroll/HR and Finance departments.
- Provide accurate management information upon request.
**System Control and Maintenance**
- Create, update, and maintain payroll components and fields within HR systems.
- Resolve payroll-related helpdesk queries (Dimension Data).
- Troubleshoot and resolve system issues.
- Maintain and update payroll and process user manuals.
- Perform data reconciliations across systems and address discrepancies.
**Third Party Management**
- Ensure timely receipt and accurate processing of schedules from third-party service providers.
- Upload provider schedules into payroll systems and verify data integrity.
- Generate and distribute required reports to third-party providers.
- Address and resolve employee queries in collaboration with third-party service providers.
- Perform reconciliations between internal payroll data and third-party records to ensure alignment and compliance.
**Audits**
- Conduct audits of personnel data to ensure master data integrity.
- Verify and provide feedback on monthly branch payroll audits.
- Coordinate and support annual payroll audits with external auditors.
- Ensure positive staff morale and teamwork
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