Office Manager

2 weeks ago

Umhlanga, South Africa Pro Select Consulting Full time

**Supervising Administrative Staff**: training, and managing administrative personnel such as receptionists, administrative assistants, and clerical staff.

**Office Operations Management**: Ensuring the efficient day-to-day operation of the office, including maintaining office equipment, supplies, and facilities.

**Financial Management**: Handling budgeting, expense tracking, and financial record-keeping for office-related expenses. This involves working closely with the finance department and senior management.

**Facilities Management**: Overseeing the maintenance of office facilities, including organizing repairs, renovations, and ensuring that health and safety regulations are followed.

**Vendor Management**: Negotiating contracts with office suppliers, service providers, and vendors. This also involves sourcing new vendors, evaluating proposals, and managing ongoing relationships.

**Records Management**:Establishing and maintaining efficient filing systems for both physical and digital records. Ensuring compliance with record-keeping regulations and implementing document retention policies.

**Policy Implementation**: Implementing and enforcing office policies and procedures, such as security protocols, data protection policies, and code of conduct.

**Event Planning**: Organizing office events, meetings, and conferences. This may involve coordinating logistics, arranging catering, and managing invitations.

**Human Resources Support**: Assisting with HR functions such as employee onboarding, performance evaluations, and disciplinary actions. This may include maintaining personnel records and coordinating employee benefits.

**Office Efficiency Improvement**: Identifying areas for improvement in office processes and implementing solutions to streamline workflows and increase productivity.

**Conflict Resolution**: Addressing conflicts or issues within the office environment, whether they involve staff members, clients, or external stakeholders.

**Project Management**: Leading or assisting with special projects or initiatives as assigned by senior management. This may involve coordinating cross-functional teams and ensuring project deadlines are met.

**Customer Service**: Providing support to clients or customers who visit or contact the office. This could include resolving inquiries, directing visitors, or handling complaints.

**Strategic Planning**: Collaborating with senior management to develop and implement long-term strategies for office operations and organizational growth.

**Minimum Requirements**:
Matric

Excellent understanding of Accounts

Advanced Excel Skills are ESSENTIAL

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