Office Administrator/accounts Assistant

3 days ago

Stellenbosch, South Africa Silence SA Full time

Key Responsibilities:

- **Office Administration**:

- Manage daily office operations, ensuring a well-organised, efficient, and professional environment.
- Oversee office supplies inventory, ordering when necessary, and ensure office equipment is well-maintained.
- Coordinate with vendors and service providers for office maintenance and supplies.
- **Basic Fleet Management**:

- Assist in tracking and maintaining company vehicles, including scheduling regular maintenance and handling fleet documentation.
- Monitor and report vehicle usage and related expenses.
- **Debtors and Creditors Management**:

- Perform data entry for accounts payable and receivable, ensuring accuracy in capturing invoices and payments.
- Reconcile supplier statements and assist in managing the aging of accounts to support cash flow.
- Follow up on outstanding payments with debtors and address queries from creditors.
- **Bookkeeping Support**:

- Assist with preparing invoices, capturing expenses, and processing transactions in our ERP system, Xero.
- Support month-end and year-end closing processes, including basic reconciliations.
- Prepare and maintain basic financial reports for management review.
- **General Office Support**:

- Assist with scheduling meetings, coordinating office events, and arranging travel when required.
- Maintain organised filing systems for both physical and digital records.
- Provide general support to other departments and management as needed.

**Requirements**:

- **Education**: National Diploma or higher.
- **Experience**: Minimum of 3-4 years in an office administration or accounting assistant role, with experience in basic fleet management preferred.
- **Skills**:

- Strong organisational skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Xero ERP system.
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritise effectively in a fast-paced environment.

Additional Qualities:

- Self-motivated, with the ability to work independently and as part of a team.
- Trustworthy with a high level of integrity in handling sensitive information.
- A proactive attitude and willingness to assist in various aspects of office management and accounting tasks.

**Education**:

- Diploma (required)

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (preferred)

Expected Start Date: 2024/12/09

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