Payroll Administrator

5 days ago

Johannesburg, South Africa Restonic SA Full time

The Payroll Administrator ensures that all aspects of the payroll are processed in a timeous and accurate manner, in accordance with policies and procedures and in alignment with relevant Collective Agreements.

**REQUIREMENTS**:

- 3-5 Years Bargaining Council experience (non negotiable)
- At Least 3 - 5 years’ experience in Payroll or Accounting environment
- Relevant Tertiary Qualification e.g. Diploma in Payroll Administration (Ideal)
- Sage 300 payroll experience
- Microsoft excel at least intermediate level

1. TIME AND ATTENDANCE

Control submission of and view all departmental timesheets daily.
- Notify all department managers to make changes and authorize/sign-off timesheets manually.
- Advise departments to submit all supporting documentation in accordance with deadlines.
- Daily late-coming reports to be sent out to Operations Managers, Production Managers and HR.
- Capture all leave records on time and attendance system and ensure that this marries up to Psiber records.
- Assist with set-up and implementation of time and attendance systems.
- Spot check shift set-ups and linkage on time and attendance system
- Check and Submit Labour broker T/Sheets in time for all TES employees

Payroll Administration
- Import hours and make required manual adjustments as per management authorization/approval.
- Process all wage related input on payroll system by analyzing, preparing and inputting payroll data. E.g. capture sick notes, leave forms, manual overtime adjustments, increases, banking details etc.
- Check all overtime, allowances, leave, and performance bonus, subsistence allowance, shift allowance, reimburse travel approved by managers and input on payroll.
- Extract relevant reporting from payroll and ensure a balanced payroll.
- Prepare payroll pack for auditing purposes.
- Submit pay run to Payroll Supervisor /Senior Payroll Administrator for approval.
- Prepare and submit EFT’s and requisitions for final authorization and approval.
- Print, fold and distribute pay slips per department / division. o Help/ assist wage employees with day to day queries regarding payroll (leave, wages, etc.).
- Develop processes and procedures to standardize payroll processing across the Bedding Division and assist with implementation and training.
- Process employee termination and documentation such as UI-19, salary schedule, maternity UIF documentation etc.
- Weekly payroll pack to be filed accordingly

Original employee documentation to be filed weekly in employee files accordingly.
- Knowledge of Bargaining council rules and linking of transactions on payroll systems per individuals Month-End Processing
- Prepare and submit 3rd party and garnishee payment schedules to relevant assigned person.
- Monthly absenteeism data to be prepared and confirmed.

Reporting
- Managing all payroll reports, timesheets, individual attendance and other related documentation.
- All adhoc reports requested by Supervisor and Group Payroll Manager.
- Prepare weekly overtime reports in accordance with the Collective Agreement overtime allowance and/or exemption as advised by the HR Manager.
- Assist with adhoc reporting for HR Manager and Operations Managers Document Control o Issue IRP5 certificates to all permanent and temporary staff as assigned.
- Holiday and provident fund bonus statement to be distributed

**Job Types**: Full-time, Permanent

**Salary**: R15,000.00 - R25,942.00 per month

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