Personal Assistant

1 week ago

Durban, South Africa eThekwini Full time

**Job Purpose**:
To provide a complete secretarial and support service to the Deputy City Manager.

**Key Responsibility Areas**:
Performs fast and accurate typing duties, co-ordinates and controls incoming mail, undertakes routine correspondence duties and directs and controls telephone calls. Compiles and distributes agendas, takes minutes and attends relevant meetings.
Maintains a confidential filing system as well as maintains and updates relevant Policy and
Procedural records.

Receives staff and public, including Councillors and other dignitaries.
Provides an efficient administrative service to the Deputy City Manager.
Examines minutes of previous meetings to ensure that directives have been complied with and undertakes follow up works arising therefrom.
Manages the Office of the Deputy City Manager in his/her absence.

**Competencies**:
Written Communication
- The ability to communicate in writing as appropriate to specific audiences.
Oral Communication-The ability to articulate a message in an understandable and convincing manner.
Attention to Detail -Ability to scrutinise own work and that of others to ensure accuracy and compliance with the relevant municipal standards.
Ethics and Professionalism
- The ability to identify and deal with ethical issues and conflicts of interest.
Use of Technology -The ability to utilise technology in the workplace to optimise functioning of the Municipality.
Client Orientation and Customer Focus
- Understands the service needs of a client/customer (internal or external) and actively focuses on anticipating, meeting and exceeding the needs in a timely and appropriate manner.
Action Orientation-The display of high work ethic in setting and achieving challenging goals, meeting deadlines and keeping promises. It manifests itself in one’s ability to stay focused on task, to be energetic, persistent and reliable.
Cognitive Ability -The ability to gather information, analyse issues and deal with complexity and ambiguity. Shows long-term thinking, follows through in a logical manner, aware of consequences and implications. Is able to see the ‘Bigger Picture’.

**Essential Requirements**:
Matric/Grade 12 plus relevant certificate accredited by SAQA.
3 Years relevant experience.

**Preferred Requirements**:
Relevant 3 year tertiary qualification, i.e. Diploma or Degree.

**Housing Subsidy**: Yes
**Leave**: Yes
**Medical Aid**: Yes
**Other Allowances**: N/A
**Pension Fund**: Yes
**Remuneration**: R250 995.85/R325 794.18 p.a
**13th Cheque**: Yes

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